2. Correspondence (letters, emails, etc.). ), such as the owner's change instructions, various approval letters, notices, replies to the contractor's questions, etc. Please note that discussion letters and letters of intent cannot usually be used as change orders or contract change documents.
During the execution of the contract, the contractor shall promptly request written evidence for oral instructions, faxes, emails, etc. Opinions of the owner and engineer and opinions on handling engineering problems. The envelope of the letter should also be sealed, and the postmark on the envelope records the exact date of receipt and delivery, which plays a role in proof.
3. Minutes of various meetings. The written reply of the owner to the contractor's questions at the pre-bid meeting and the pre-award clarification meeting, or the meeting minutes signed by both parties. During the execution of the contract, the owner, engineer and contractor hold regular meetings to study the actual situation and make resolutions or decisions. They can be a supplement to the contract. However, the minutes of the talks must be signed by all parties to have legal effect.
4. Construction progress plan and actual construction progress record. Including the general schedule, detailed schedule approved by the owner's engineer after construction, monthly schedule modification plan, actual construction schedule record, monthly schedule report, etc. This is not only the construction sequence of the project, the duration of each process, but also the arrangement plan and actual situation of the procurement, ordering, transportation and use plan of labor, management personnel, construction machinery and equipment, on-site facilities and materials.
5. Engineering documents on the construction site, such as construction records, construction memoranda, daily construction reports, work diaries of foremen and inspectors, construction records filled out by supervision engineers and various visas, etc. They should be able to comprehensively reflect various situations in engineering construction, such as the quantity and distribution of labor, the quantity and use of equipment, progress, quality, special circumstances and treatment. Various engineering statistics, such as weekly, ten-day and monthly reports. These reports usually include the comparison between actual and planned progress, actual and planned costs, quality analysis reports, contract performance evaluation, etc. During this time until the end of this time.
6. Engineering photos. Such as photos showing the progress of the project, photos before the cover of concealed works, photos of rework and engineering damage caused by the owner's responsibility, etc.
7. Meteorological report. If you encounter bad weather, you should make a good record and get an engineer visa.
8. Various inspection and acceptance reports and technical appraisal reports in the project. Engineering hydrogeological exploration report, soil analysis report, cultural relic fossil discovery record, geological bearing capacity test report, concealed engineering acceptance report, material test report, material equipment unpacking acceptance report, engineering acceptance report, etc. , can prove the quality of the project.
9. Site handover records (handover date, site leveling, water, electricity, roads, etc.). ), drawings and handover records of various materials shall be indicated. The records and certificates of power failure, water stoppage and road opening and closing in the project should have the engineer's visa.
Both parties to the contract should have certain procedures and special records for the handover of various documents and materials in the project process to prevent loopholes and unclear expressions in the handover process.
10. Records, vouchers and statements of procurement, ordering, transportation, entry and use of building materials and equipment.
1 1. Market information, including market price, official price index, wage index, foreign exchange rate of the central bank and other published information.
12. Various accounting data. Including: payroll, salary report, project bill, all kinds of original income and expenditure, general ledger, management expense report, project cost report, etc.
13. Other evidential materials and normative policy documents that meet the requirements of national laws.
For more information about project/service/procurement bidding, and to improve the winning rate, please click on the bottom of official website Customer Service for free consultation:/#/? source=bdzd