Personnel file management software is more, document management software is less. Personnel can use the Reno personnel file management software to try

The enterprise file is a true record of the enterprise production, technology, scientific research and business activities, is the intangible assets and valuable information resources. OA system through the electronic management, the realization of the file collection, borrowing more convenient to reduce the manual operation, the realization of the file borrowing **** to enjoy, simplify the borrowing procedures.

OA system file management program

1, file classification and numbering, orderly management

For large enterprises, the company's various types of paper files in large quantities, a variety of broad coverage. For example, the company license, technical documents, product programs, etc., timely filing and scientific organization is very necessary.

1) file filing: file clerk according to the archive standards submitted by the departments to collect effective paper files and electronic files, file-related information can be imported into the OA system through the excel batch, and at the same time, the formation of the important documents in the OA system, will be automatically filed in the archive management management, do not need to be repeated filtering and entry.

2) Clear File Classification: According to the requirements of the enterprise file classification, the preparation of the classification directory, the file will be classified into the directory, and to maintain the corresponding category number; through the form of modeling to build the file category, the tree display, more intuitive, and convenient for the maintenance of personnel to carry out the maintenance of the category.

3) File number generation: OA automatically generates the file number through the field attributes, in accordance with the file's major categories + sub-categories + water to the number, to achieve the attribution of each file, access to simple and convenient, easy to manage.

4) file box management: according to the file classification, the establishment of electronic file boxes, the same category of archival documents in a "box", the archivist can increase the box category, generate the file box serial number, the company's name, the title of the file box, the cabinet number, notes, entry, Record time and other information, the spine of the file box information generated at the same time, you can print the volume directory, the spine of the file, easy to query, to achieve the archives of the online and offline management unity.

5) Establishment of the archive information base: The OA system establishes the archive information base based on the archive basic information. Through the modeling built file categories, the file through the file status grouping display; in order to be able to control the overall situation of the file, the administrator can be in the file information base to regularly export the collection of archive documents summary data, monthly/yearly collection and file destruction.

6) file expiration date management: In order to ensure that the company's various qualifications and license information can be destroyed or updated in a timely manner before the expiration date, the OA system set up an expiration reminder management. File storage expiration, the system automatically prompts the file manager, do not need to check one by one whether the expiration date, not easy to miss and high efficiency.

2, file borrowing management process

1) file query: To achieve rapid file search, is one of the purposes of file management. In the archive information base, according to the file name, file number and file status quick query. Administrators can access specific file lending details.

2) File loan application: When the borrower fills in the loan list, it automatically filters out the files that have been destroyed and loaned out, and can only select the files that have not been loaned out, and the date of loan and the expected date of return need to be filled in on the file loan list, so as to facilitate the tracking.

3) Status tracking of files: The status of files changes automatically according to the flow of the process, without the need for human modification. After the applicant submits and writes back the corresponding information, the status is changed to lending, after the archivist performs the operation, the status is changed to lent, and after the archivist returns the confirmation, the status is changed to not lent. In the lent state, if the borrower needs to extend the loan, he or she can select the content that needs to be renewed through the previous lending process and quickly initiate the renewal through the renewal application button.

4) file borrowing reminder: OA system through the creation of a form modeling reminder function, to achieve the borrowing overdue system automatically remind the borrower. File administrator can customize the due date and the number of days before the expiration of the reminder. The borrower receives SMS reminder once two days before the expected return date and once a day after the extension. If you are borrowing electronic files, the OA system will automatically control the current borrower's access to time, the expected return date will be automatically withdrawn after the end of the document access rights.

5) File security protection: In order to protect the file security and privacy, the electronic file will be downloaded with a watermark, including the borrower, borrowing date, etc., to ensure that the company information leakage can be pursued.

6) File borrowing records: According to the employee's borrowing application, the file borrowing records can be automatically formed ledger. All borrowing records system records, according to a variety of query conditions to retrieve, a key to export details, convenient statistics. Management can share the data in the OA system loan record ledger, according to the number of times of borrowing various types of information, *** enjoy the value, update or destroy the information, improve the utilization rate of the files, to avoid ineffective files to occupy resources.

HTC Management Software Experience Center: developed free of charge, in addition to the printing function charges, "HTC Personnel Information Management System" is to assist the units of scientific, comprehensive and efficient personnel management system. The system in terms of functionality includes: personnel files (personnel files complete information, personnel contract management, employee physiological status, employee account status, employee political profile, employee insurance status, employee guarantees), attendance and overtime (attendance, overtime, business trip records); Personnel changes (new employee registration, employee registration, personnel change records); assessment and rewards and penalties (assessment and rewards and penalties records). Employee training (employee training records, employee education records); integrated processing (classification of employees statistics, the number of employees leaving the statistics, staff statistics) the above functions. The overall structure of the system is simple, easy for users to get started, fast and easy to operate, efficient and powerful performance. The system's full Chinese interface, easy to use, easy to understand, easy to use, no need for computer expertise. Unique shortcuts for you to improve work efficiency! In addition, the development of the system is better, support for secondary development functions. This site provides free download trial, detailed information please go to: View; the software will provide free upgrade after purchase, technical support, after-sales service.

File information system, file management consulting, file organizing, file software, file digitization and other corporate records management.

A full-process intelligent archive management software platform , to achieve the depth of the archive value mining, so that the archives better serve the enterprise, serving the community. Follow the scientific law of file management work, promote the customer to file resources for comprehensive integration, so that the file is more secure, more value-added.

Honbo HOBO Cloud Platform