Most enterprises take digital transformation as their overall strategy. In order to solve the problems of enterprise operation, production, sales, finance, human resources and other departments are trying to use emerging technologies to reconstruct management logic and business processes.
Enterprises present their daily operations in a digital way, which makes the work efficiency of each department higher, while the legal department has become one of the "efficiency depressions".
In fact, people, money, law, things and things should be comprehensive service providers. As the most interactive part with business, market and customers, legal affairs is the best tool to connect finance, business and procurement departments. By establishing a complete legal digitalization capability, we can connect these information and support the intelligent decision-making of enterprises on this basis.
Then, what does digitalization mean to corporate legal departments and how will it bring innovation?
First, why is the digital transformation of legal affairs important?
Repeated outbreaks have aggravated the uncertainty of the global economy, and the living environment of enterprises has further deteriorated, while the binding force of laws has been strengthened day by day. In this situation, based on the deep integration of emerging technologies such as big data and artificial intelligence with legal work scenes, gradually realizing the digital transformation of legal business is a feasible way for enterprises to improve the level of rule of law management, reduce unnecessary cost consumption and realize scientific compliance decision-making.
0 1 Promote the transformation of the responsibilities of the Legal Department.
Focusing on the working scene of corporate legal affairs, we will find that 80% of the working time of legal affairs is occupied by contracts. The drafting, review and revision of contracts need to be studied and compared word by word, and the tracking and filing management of performance is also time-consuming and laborious, which is a huge burden for legal affairs.
Digital transformation will change this state. Technology will replace manpower to complete these inefficient, tedious and repetitive tasks, and legal personnel will also be separated from these trivial matters to provide more high-value strategic output for enterprises.
Break the information island and use data to promote decision-making
Traditional decision-making is based on human experience, which is subjective and restrictive. Through the digital transformation of legal affairs, the data islands are merged, and the mapping relationship between data of different departments is established, so that the former post-event data analysis gradually becomes more instructive work such as index prediction and plan, so as to support strategic management decision.
Realize the integration of production, finance and law
The key to the integration of industry and finance is data. In addition to financial data and business data, it should be fully integrated with external data such as customers, channels, suppliers and products.
And the foothold of these data is the contract. Contract is the carrier of various trading activities of enterprises, and its data can best reflect the operating conditions of enterprises, which is regarded as a reliable basis for business development and financial management.
Through contract data, business data and financial data can be linked, so as to open up the whole link of contract management, business process and financial process, and realize the unified management of business, finance and contract, which can meet the needs of business development and financial accounting.
04 Improve the ability of compliance risk control
Under the background of comprehensively governing the country according to law and building a smart rule of law, the state has also introduced a series of policies, and the importance of corporate rule of law cannot be ignored. It has become one of the important topics for enterprises to build a digital legal system that meets the actual needs of enterprises through information technology, straighten out their legal affairs, strengthen legal risk prevention and promote their healthier and more compliant development.
By realizing the digital transformation of legal affairs, it can help enterprises to establish a comprehensive risk map, realize the pre-judgment of enterprise risks in advance, and formulate business strategies according to risks.
Second, how to realize the digital transformation of legal affairs
Digital transformation is not a simple information upgrade, nor an overnight project, but a comprehensive innovation of enterprise value chain, organization chain, management chain, capital chain, production chain, supply chain and service chain. IT is a profound change in system and mechanism, management process and organizational structure, which needs to be improved from three aspects: people's digital consciousness, digital logic combing of business process and digital IT system.
0 1 Adjustment of enterprise management thinking
From the perspective of management environment, the top management of the company does not attach importance to the legal department, but only regards it as a back-office department to undertake auxiliary affairs for the overall operation of the enterprise.
The digitalization of enterprises should be carried out from top to bottom, and the management should attach importance to it from the strategic level and practice it from the tactical level. Therefore, enterprise leaders should first change their thinking, incorporate legal digitalization into the overall digitalization strategy, and realize that legal affairs are an important guarantee for the lifeline of enterprises and an important link in the value chain of enterprises.
02 Strengthen the allocation of digital legal talents
The biggest problem faced by enterprises on the road of digital transformation is the problem of talents. Technological iteration is changing with each passing day, but the talent training mechanism is relatively fixed, and the development of talents lags behind the needs of enterprises. Digitalization involves not only technical issues, but also management issues, and requires cross-disciplinary, cross-departmental and cross-professional talent cooperation.
To realize the digitalization of corporate legal affairs, the talent strategy should go first.
03 improve the technology ecosystem
To realize digital transformation, the system is a very key link. Enterprises need to find an IT system architecture that meets the needs of legal digitalization, and integrate legal work with advanced technical tools and methods in order to truly realize the digital transformation of legal affairs.
As the most important and frequent work item in legal affairs, contract is an important carrier of enterprise business data and the best entry point to realize the digital transformation of legal affairs.
With more than ten years' practical experience in enterprise-level contract management informatization, Xiu Contract, combined with various scenarios of enterprise contract application, builds a contract life cycle management platform, realizes the whole process management from template management, contract drafting, contract finalization, contract signing and contract performance, and helps enterprise contract management upgrade from electronic to digital and intelligent.
Xiu Contract has successfully provided digital contract management transformation services for head enterprises in Xuhui Real Estate, United Automotive Electronics, Coca-Cola and other industries. Digital transformation redefines legal functions and promotes legal personnel to have more strategic thinking and innovative thinking.
A large number of practices show that the digital transformation of enterprises is not an easy process, and enterprises should make full preparations before practice and step by step in order to achieve the success of transformation.