I. Cash Management System
1. The cash loan shall be filled out by the manager and withdrawn by the finance department after being approved by the project manager, department manager and general manager.
2. Anyone who borrows more than 1000 yuan in cash must make an agreement with the cashier in advance so as to prepare in advance.
The service fee will be paid every Friday afternoon. The labor fee of each project shall be collected within three months from the date of payment, and those who fail to collect it for more than three months shall be deemed to have given up automatically, and the amount shall be owned by the company.
4. The cash received by each department shall strictly implement the cash management system and be handed over to the financial cashier for unified management before going to work on the same day, and shall not be misappropriated.
Second, the check management system
1. Only checks that meet the following requirements can be collected.
(1) shall not be torn, damaged or altered.
(2) The cheque issued shall be filled in with ink or carbon ink pen; The seal of the issuing unit is complete and clear; There should be an exchange line number in the upper right corner of the check; Encrypted checks should provide passwords.
This check is valid for ten days. For the check filled in, it is necessary to check whether the amount of words and figures is consistent, and whether the payee, date and purpose are filled in correctly.
2. By cheque, the manager shall fill in the "Application Form for Cheque Loan", and go to the finance department to handle the cheque collection formalities after being approved by the project manager, department manager and general manager. If the invoice is not reimbursed in time within ten days after receiving the cheque, the cashier has the right to refuse to issue a new cheque.
3. The expenses of100 yuan are mainly settled by cheque in principle, and should be properly kept after receiving the cheque and not lost. If the check is lost due to poor sense of responsibility, the loss shall be borne by the individual.
Three, the project cost (including project number) application and reimbursement
1. Any project expenses can only be applied after the "Notice of Project Establishment" and "Project Budget Form" approved by the project manager, department manager and general manager have been submitted to finance.
2. To purchase engineering materials and pay the project cost, the personnel designated by the department shall fill in the loan slip in cash or check according to the project budget plan, and then receive the cash or check after being signed by the project manager and the department manager, submitted to the financial audit and reported to the general manager for approval.
3. Project expense reimbursement: The project number must be marked on the back of the original invoice and signed by the manager, project manager and department manager. The manager should fill in the "expenditure voucher" and paste the documents on the expenditure voucher, then fill in it according to the purpose of expenditure, submit it to the financial department for approval and submit it to the general manager for reimbursement.
4. To handle telegraphic transfer, money order and other remittances to foreign cooperative units, you should first obtain the official invoice issued by the cooperative unit, then fill in the "Remittance Notice" and pay the payment agreement signed with the cooperative unit. The project manager and department manager will sign the back of the invoice, submit it to the financial audit and report it to the general manager for approval, and the cashier will handle the remittance within one month.
5. To pay the project service fee, the relevant supervisor should fill in the "Service Fee Payment Form" and sign it by the project manager and department manager. If bank payment is required, it shall be reported to the finance department before 10 every month, and it shall be handled by the finance department after being approved by the general manager. If it is necessary to collect cash in person, it shall be reported to the Finance Department before Wednesday, and then distributed every Friday afternoon 1: 00-5: 00.
6. Travel expense reimbursement shall be filled out by the reimbursement person according to the company's travel expense reimbursement regulations, and submitted to the project manager and department manager for signature after being audited by the cashier, and submitted to the general manager for approval and then reimbursed by the financial personnel. If it is not reimbursed within the specified time, the next travel loan will not be paid in advance; If the expenses incurred due to special reasons exceed the travel expenses reimbursement regulations, the reasons shall be explained and the expenses shall be reimbursed after being approved by the department manager and general manager.
Attachments; Travel reimbursement regulations
1. Company employees generally choose to travel by train. In case of special circumstances, you need to fill in the application form for purchasing air tickets and get approval from the department head and general manager before you can fly.
2. The travel loan can only be withdrawn after the project notice is delivered to the finance department, and it will be reimbursed within five days after you come back from business trip.
3. Accommodation standard and travel allowance standard:
Unit: Yuan
Staff accommodation standard grocery allowance
Regular employees 200 80
Temporary personnel
If you leave before 0/2: 00 on the day of business trip, the subsidy will be calculated as one day; After 12: 00, the subsidy is calculated as half a day. Arrive in XXX before 8: 00 on the day of returning from business trip, without travel allowance; From 8: 00 to Beijing 12: 00, the subsidy is calculated as half a day; After 12: 00, the subsidy will be calculated as one day.
All flights in and out of the airport will take the civil aviation bus. If the flight is too early (too late) or you carry a lot of things, you can ask the company to send a car to pick you up.
5. Hotel accommodation does not include meals (including breakfast).
6. If the return ticket or air ticket is before 22: 00, you should check out before 12: 00. Please check out before 18: 00 for return tickets or air tickets after 22: 00.
7. Travel personnel shall take care of their own accommodation cost overruns, and the transportation and telephone expenses shall be reimbursed, and the travel allowance shall be calculated according to the actual travel days.
8. If two people (of the same sex) travel in the same place at the same time, the accommodation fee will be reimbursed by one person.
9. Those who are not good at taking the train can get a ride subsidy (except for short trips), calculated at 8 yuan per hour. Travel time is subject to the railway train schedule.
4. Overtime transportation and meals
If employees work overtime, they can go home by air-conditioned bus, minibus, shuttle bus, subway and bus. The company can reimburse the transportation expenses according to the valid reimbursement voucher. If they work overtime after 9: 00 pm or are approved by the competent manager for special reasons, they can take a taxi. The company can reimburse the transportation expenses according to the valid reimbursement voucher. Those who work overtime until after 7: 30 pm can book a box lunch below the standard per person 10 yuan, and register the article number.
Verb (abbreviation of verb) application and reimbursement of sales expenses
1. The expenses required by the research and support department (except the expenses related to the project) shall be filled in by the manager in cash or check according to the department budget plan, signed by the department manager, submitted to the financial audit and reported to the general manager for approval, and then collected in cash or check.
1. The reimbursement of sales expenses must be signed by the manager and the department manager on the back of the original invoice. Handlers fill in the "expenditure voucher" and paste the documents on it, and then fill in it according to the purpose of expenditure, submit it to the financial audit, and submit it to the general manager for approval before reimbursement.
VI. Application and reimbursement of management fees
1. In order to purchase office supplies and pay office expenses, the personnel designated by the administrative department need to fill out a cash or cheque loan form according to the purchase and approval plan, which is signed by the department manager, submitted to the financial audit and reported to the general manager for approval before receiving cash or cheque.
2. Reimbursement of office expenses must be signed by the manager and department manager on the back of the original invoice. The manager fills in the "expenditure voucher" and pastes the documents on the expenditure voucher, which is filled in according to the purpose of expenditure, submitted to the financial audit and submitted to the general manager for approval before reimbursement.
VII. Issuance and management of invoices
1. The person in charge of the project will print out the application form for issuing formal invoice (local tax invoice and proforma invoice) from the project management system on time according to the project requirements, and report it to the finance department for issuing formal invoice after being signed by the department manager.
2. In order to ensure that every invoice issued by the company can reach customers quickly and safely, and reduce the losses caused by the loss of invoices to the company, please ask the project leader to implement the following provisions.
(1) delivery of invoices
Official invoice in the same city: express delivery or personal delivery at your convenience.
Remote: Postal Express
Proforma invoice: according to the actual situation, choose email, fax, surface mail, registered mail, airmail and express delivery.
In order to avoid losing the invoice, please put the invoice in an envelope or send it together in the contract.
② Confirmation of invoices
Inform the recipient of the delivery time before delivery, and ask the recipient to give feedback in time after receiving it, and do a good job of confirmation. If the same city express is used, please ask the courier to ask the recipient to open the mail on the spot when delivering the mail, and call back the sender to confirm that the invoice has been received (please greet the recipient before sending the mail and inform the company's front desk, who will ask the courier company for it).
③ Punishment measures
If the invoice is lost due to the failure to deliver the invoice according to the regulations, the company will give certain economic penalties according to the losses caused.
Eight, the provisions of the reimbursement time and reimbursement vouchers
1. All expenses incurred in the current month shall be reimbursed in the current month, no later than 10 days; Otherwise, the manager will directly report to the department manager and general manager for approval, and then be reimbursed by the finance department.
2. All the completed reimbursement forms must be legible and cannot be altered, otherwise the financial affairs will not be accepted.
3. All external reimbursement vouchers must be official vouchers uniformly stipulated by the tax authorities or the Finance Bureau, and all informal vouchers cannot be used as reimbursement vouchers. The company name must be written on the header of the reimbursement voucher.
4. The name of the payee, the name of the contact person and the contact telephone number shall be indicated on the back of the invoice for engineering expenses, sales expenses and office expenses with the purchase amount above 500 yuan.
Xx Company 20051October 30th 165438.