First of all, the village Committee needs to sign a contract with the street lamp installation company to clarify the rights and responsibilities of both parties. The contract shall include the specific content, quantity, quality requirements, price, payment method and other terms of street lamp installation.
After signing the contract, the village committee shall provide the street lamp installation company with a list of relevant materials, including street lamps, wires, cables, poles, etc. The bill of materials shall list the name, specification, quantity and unit price of each material in detail.
The street lamp installation company purchases according to the bill of materials, and provides the village committee with purchase invoices and related purchase vouchers. The purchase voucher should include information such as purchase date, purchase unit, purchase quantity and purchase unit price.
After receiving the purchase voucher, the village committee needs to check whether the information on the voucher is consistent with the contract. If they are consistent, the village committee can submit the purchase voucher and contract to the financial department for invoicing.
The finance department issues invoices containing materials according to the purchase vouchers and contract contents. The invoice should include the basic information such as the name of the purchasing unit, taxpayer identification number, address and telephone number, as well as the relevant information of the purchase voucher.
After the invoice is issued, the finance will be handed over to the village Committee, which needs to check whether the contents of the invoice are accurate. If mistakes are found, you need to contact the street lamp installation company in time to correct them.
Finally, the village Committee can use invoices for reimbursement, settlement or other financial affairs as needed.
In a word, the billing process of street lamp installation materials of village committees includes signing contracts, providing material lists, purchasing materials, providing purchase vouchers, checking voucher information and issuing invoices. The completion of these steps can ensure the accuracy and legality of invoicing.