Legal analysis: 1. A file transfer letter shall be issued by the unit or the human resources and social security department with the authority to keep files.

2. Graduates should bring the file transfer letter to the archives storage institution where the original files are located to retrieve the files.

Legal basis: "Regulations on the Management of Archives in Colleges and Universities" Article 22: University archives are kept by the university archives agency. When the state needs it, institutions of higher learning should provide the original or copies of the required files.

Article 23: For projects completed through division of labor and collaboration between institutions of higher learning and other units, the archival institution of the institution of higher education shall maintain at least a complete set of files. In addition to retaining the original files related to the tasks they undertake, the collaborating units should send copies to the university archives agency for preservation.