(1) title.
The title is the name of the meeting. Generally speaking, it is composed of the name of the unit, the reason of the meeting (including the session and times) and the record. For example, Records of the Office Meeting of the President of XX University.
(2) Basic information of the meeting.
In this part, the time and place of the meeting, attendees, absentees and attendees should be clearly written, that is, people from all walks of life who are not formal members of the meeting but are related to the meeting; Moderator, indicating the name and position of the moderator.
Recorder, write down the name of the recorder, and indicate his real position if necessary to show that he is responsible for the contents of the record. The above contents should be written before the meeting and should not be omitted; If the minutes of the meeting are to be published in newspapers, they can be deleted.
(3) the content of the meeting.
Mainly write the meeting agenda, topics, discussion process, speech content, meeting resolutions, etc. This part is the main basis for understanding the intention of the meeting, a comprehensive reflection of the results of the meeting, and an important part for future reference, which should be recorded emphatically.
(4) the end.
There is no fixed format for meeting minutes. Generally, it is necessary to start a new line and write the words "dismissed" in two blank spaces. At the lower right of the meeting minutes, the meeting host and recorder sign to show their responsibility.
The writing requirements of meeting minutes mainly include the following three points:
1, get ready.
Know the agenda of the meeting in advance, so as to pay attention to the relationship between all parties concerned in the recording process, organically link some matters and speed up the recording; Remember accurately and completely. Meeting minutes are original documents, so it is important to be accurate and complete. Taking shorthand and recording is also an effective way to ensure the accuracy and completeness of "recording".
2. Recording method.
Minutes of meetings can be recorded in shorthand or in writing. Important meetings and important leaders can speak in shorthand. General meeting, can use the method of text summary record.
3, pay attention to finishing.
Usually, the on-site records are original records and generally need to be sorted out. The requirements of collation are to supplement omissions, correct errors, verify resolutions, correct grammatical errors and reasonably delimit paragraphs on the basis of original records. Time: 202 1 year × month × day morning 10 o'clock-12 o'clock Location: Conference Room 1.