The scope of conference fees is not clearly defined in the accounting and tax laws. The following are the measures for the management of conference fees of state organs and the specific policies of local tax authorities for the management of conference fees for your reference:
The Administrative Measures for Conference Fees of Central State Organs (Cai [2006] No.426) stipulates that conference fees include conference room rent (including conference room rent), food subsidies, transportation expenses, office supplies, document printing fees, medical expenses, etc. The organizer of the meeting shall not organize representatives to visit or tour unrelated to the meeting, nor shall they entertain the participants and distribute souvenirs and articles unrelated to the meeting.
Article 5 of the Notice of the State Taxation Bureau of Dalian City, Liaoning Province on Defining Some Business Issues of Enterprise Income Tax (Guo Shui Fa [2009] No.37) stipulates that reasonable meeting expenses incurred by enterprises related to income collection shall be provided with legal documents and relevant materials to prove their authenticity according to the requirements of the competent tax authorities, otherwise they shall not be deducted before tax. The certification materials of meeting fees shall include: meeting time, place, budget, attendees, content, purpose, fee standard, payment voucher, etc.
Announcement of Hebei Local Taxation Bureau on Several Business Issues of Enterprise Income Tax (AnnouncementNo. 1 1 of Hebei Local Taxation Bureau) stipulates that the meeting expenses incurred by taxpayers in that year shall be deducted when collecting enterprise income tax if they meet the following conditions.
(a) The name, time, place and purpose of the meeting and the list of participants;
(two) meeting materials (agenda, discussion articles, leaders' speeches);
(3) Special invoices for service industry issued by hotels (hotels and reception desks) where the conference is held.
If the enterprise cannot provide the above information, the meeting expenses incurred shall not be deducted.
Article 21 of the Announcement of Jiangsu Local Taxation Bureau on Issuing the Management Measures for Pre-tax Deduction Vouchers of Enterprise Income Tax (No.[20113] of Jiangsu Local Taxation Bureau) stipulates that the meeting expenses incurred by enterprises shall be deducted by invoices and payment vouchers before tax.
The enterprise shall keep the meeting time, meeting place, meeting object, meeting purpose, meeting content, cost standard and other corresponding certification materials. For reference.
The Letter of Ningbo Local Taxation Bureau on Clear Answers to Questions Related to Income Tax (Yong Di Han [20 13]No. 18) stipulates: Since enterprises do not strictly distinguish between conference fees and travel expenses, how to grasp the pre-tax deduction of income tax? From business entertainment expenses, as well as general meeting fees or meeting fees on invoices?
A: Business entertainment expenses refer to the necessary and reasonable social entertainment expenses incurred by enterprises in their production and business activities. The tax authorities shall provide sufficient valid vouchers or materials to prove that the business entertainment expenses declared and deducted by the enterprise really occur. Can not provide, shall not be deducted before tax. The contents of the certification materials include the amount of expenditure, business purpose, business relationship with entertainers, entertainment time and place, etc. Personal entertainment expenses and hobby expenses of enterprise investors or employees shall not be declared and deducted as business entertainment expenses.
Where the tax authorities require proof materials, they shall provide sufficient valid vouchers or materials to prove that the expenses of conference fees deducted by enterprises really occurred. The contents of certification materials include: meeting time, place, attendees, content, purpose, fee standard, payment voucher, etc.
Enterprises should distinguish between business entertainment expenses, business publicity expenses and conference expenses. If the above expenses are indistinguishable, they are all included in business entertainment expenses. With reference to the above provisions, the meeting expenses incurred by an enterprise shall be kept as proof materials such as the meeting time, place, participants, meeting content, meeting purpose and expense standard.