The finance department needs to be clear about who is responsible for issuing invoices. Who will keep the blank invoice? Who collects and reviews the invoices submitted by various departments? The specific work contents and standards of invoice issuance, storage, collection and audit are added to the responsibilities of relevant posts, so that the financial personnel of each post can clearly define their responsibilities in the process of invoice management and facilitate their daily work.

In the established work standards, the matters needing attention in issuing invoices are clearly stipulated, such as the invoice items that can be issued for each type of business, the format standard of the information marked in the remarks column, and the time required for issuing invoices after the relevant departments submit the invoice application for approval. At the same time, set performance indicators according to standards and job responsibilities, evaluate work results, strengthen job responsibilities and improve work ability.

Establish the relevant systems of invoice use management and seal management, in which the materials to be submitted, the management methods of blank invoices and the management methods of invoice special seals are defined, which can guide the work of relevant financial personnel, strengthen the attention of financial internal management on invoices and seals, and provide guidance and help for other departments to apply for invoices.

In the process of reviewing reimbursement documents, for large invoices and suspicious invoices, log on to the website of the relevant local taxation bureau for inspection to ensure the authenticity of the invoices. At present, some enterprises have begun to use electronic invoices in large quantities, so it is necessary to make backup and preservation, and at the same time, certain measures should be taken to ensure that the same electronic invoice will not be submitted and reimbursed repeatedly.

Tax declaration should be strictly in accordance with the relevant tax rules and regulations, avoid double accounts inside and outside the enterprise, check the data of VAT tax declaration form with financial book data on a monthly basis, truthfully declare VAT for income without tickets, sort out the business chain of enterprises, find tax planning space within the scope of tax permission, and do not consider reducing tax by buying tickets or abusing estimates.

2. By strengthening the concept of invoice management

When an enterprise has multiple branches and subsidiaries, the billing information of each company can be arranged in the same document and published within the company by means of mail and file sharing. , convenient for other departments to use when making out an invoice.

Set up the billing application process in combination with the invoice management system, and specify the materials to be submitted when applying for billing, such as contract documents and settlement documents. , or use the approval system to associate the approved contract process, limit the billing items that can be selected by different business types, improve the efficiency of financial personnel's verification and inspection with the help of information technology, and ensure the standardized management of invoice use and issuance.

Define the reimbursement process in the expense reimbursement system, and explain in detail the original voucher types that need to be submitted for all kinds of expense reimbursement, such as approved travel applications, air tickets or high-speed rail tickets with names displayed. , which is convenient for the financial department to check when approving. At the same time, it is necessary to clarify the punishment measures after illegal invoices are submitted in the system, so as to arouse the attention of various departments to invoice management.

Incorporate the financial department into the contract approval process, and review and control the invoice items, billing information, billing time and other information from the source stage of the contract to avoid subsequent invoice-related risks caused by contract terms.