Typical case reminder letter
A group of food and drug supervision grids in xx City:
The following cases undertaken by your group have reached the red line warning time limit, please make a decision as soon as possible:
1.xx Sanxixiang Tea Co., Ltd. is suspected of producing and selling prepackaged foods labels that do not meet the requirements;
2. Sichuan xx Liquor Co., Ltd. is suspected of producing and selling prepackaged foods labels that do not meet the requirements;
3. Zhu Maochun Distillery in xx City, Sichuan Province is suspected of producing and selling finished products? Roses? Cases where the labels of Luzhou-flavor liquor do not meet the requirements;
4. Sichuan xx Dida Hongyun Wine Co., Ltd. is suspected of producing and selling finished products? Lemon sponge liquid? The liquor label does not meet the requirements.
Legal Department of the US Food and Drug Administration in Xx City
20 14 may 15
Letters can be classified from different angles:
(a) according to the nature, it can be divided into two types: official letter and memorandum. Official letters are used for official activities of government organs and units; Memos are used for daily work. Memos are not official documents, and there is no requirement for the format of official documents. You can even omit the title and document number, just write the organization name, writing time and official seal at the end.
(2) according to the purpose of the document. Letters can be divided into sending letters and answering letters. Sending a letter is a letter sent by taking the initiative to raise business matters. A reply is a reply to a letter sent by the other party.
(3) In addition, it can be divided into negotiation letter, notification letter, reminder letter, invitation letter, request reply letter, forwarding letter, reminder letter, submission letter, etc.
Letter format
Because there are many kinds of letters, there is a certain flexibility from the production format to the content expression. This paper mainly introduces the structure, content and writing of normative official documents.
An official letter consists of three parts: head, body and tail. The format, content and writing requirements of each part are as follows:
(1) header. It mainly includes the title and the main delivery organ.
1, title. There are generally two forms of official letter titles. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language.
2. The main transport organs. That is, the organs and units that receive letters and handle letters should indicate the full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon.
(2) the text. Its structure generally consists of a beginning, a subject, an end and a conclusion.
1, go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reason and other contents of the letter, and then use? The relevant issues are now explained as follows: or? The reply to the relevant matters is as follows: if the transitional language is. In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained.
2, the main body. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply.
(3) the end. Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.
(4) conclusion. Usually, we should choose to use different concluding remarks according to the matters we ask, inform, negotiate or answer. Like what? I am writing to inquire about (business)? 、? Please reply immediately? 、? I am writing to inform you? 、? I'm answering a letter? Wait a minute. Some letters need not be concluded. If they are memos, can they be used like ordinary letters? Hereby? 、? Salute? .
(5) signature at the end. Generally including signature and writing time.
The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.
Matters needing attention in writing letters
In the writing of letters, first of all, we should pay attention to conciseness and clarity, and grasp the discretion of language. No matter whether it is a parallel organ or an essay without affiliation, we should pay attention to the calm and polite tone, don't bully others or force others to do things by taking advantage of the situation, and don't have to flatter and be polite. As for reply, we should pay attention to the pertinence of writing and the clarity of reply.
Secondly, letters also have the problem of timeliness, especially the prompt reply. Like other official documents, handle letters in time to ensure the normal conduct of official activities.