The balance of the inventory in the book is larger than the actual inventory. How to make entries in the accounting?

The book inventory balance is larger than the actual inventory. How to make entries in the accounting?

If there is more in the account than in reality, you must first find out why it is more? Why is there a physical shortage?

①If there is a surplus:

Before approval:

Debit: raw materials (inventory goods)

Credit: pending property losses and losses ——Pending gains and losses from current assets

After approval:

Debit: Pending gains and losses from current assets ——Pending gains and losses from current assets

Credit: Administrative expenses

②If there is a loss:

Before approval:

Debit: Pending property gains and losses - Pending current assets Profit and loss

Credit: raw materials (inventory goods)

Taxes payable - value-added tax payable (input tax transferred out)

After approval: < /p>

Debit: management expenses (for reasonable losses within the quota)

(or) other receivables - xx (for compensation by the responsible person)

——xx Insurance Company (for losses caused by natural disasters)

(or) Non-operating expenses (for losses caused by natural disasters)

Credit: Pending property losses and overflows ——Process and loss of current assets to be processed

Example 10-14: When a company conducted inventory inventory, it was found that a certain product had a surplus of 100 kilograms, and the planned unit cost was 9.5 yuan, totaling 950 yuan.

Entries before approval:

Debit: inventory goods 950

Credit: pending property gains and losses 950

After checking the inventory The loss is caused by wrong measurement of sending and receiving.

Entries after approval:

Debit: Pending property gains and losses 950

Credit: Management expenses 950

Example 10-15, When an enterprise conducted inventory inventory, it was found that there was a shortage of 500 kilograms of materials. Its planned unit cost was 3.6 yuan, totaling 18,000 yuan, and the material cost difference rate was 2%.

Entry:

Debit: Pending property gains and losses 18,360

Credit: Raw materials 18,000

Material cost difference 360 ??(18,000×2 %)

After investigation, it was found that the shortage was caused by various reasons. After approval, they were resold separately

1. The person responsible for the shortage of materials caused a loss of 2,000 yuan.

Debit: Other receivables-××2000

Credit: Pending property gains and losses 2000

2. In the case of material shortage, it is part of the reasonable loss within the quota , worth 325 yuan

Debit: administrative expenses 325

Credit: pending property gains and losses 325

3. The shortage of materials is an extraordinary loss, worth 16,035 Yuan, of which 100 Yuan was recovered as residual materials, the insurance company paid compensation 15,900 Yuan, and the remaining 35 Yuan was a net loss

Borrow: Raw materials 100

Other receivables 15,900

< p> Non-operating expenses 35

Credit: Pending property gains and losses 16035

Entry refers to a procedure in accounting. It is in the work program and is the first step in the usual accounting process.

When a transaction occurs, an accounting voucher (referred to as a subpoena) is prepared based on the original voucher (referred to as a receipt or invoice) obtained from the transaction, and then the use of each accounting account and its amount are determined based on the accounting voucher. Fill in the diary one by one in the following order. This work is called "entry". The account book used to record entries is called a diary, also known as a sequential account book, an entry book, and an original record book. When the previous accountant did the accounting, he adjusted the inventory balance on the book to be larger than the actual inventory. This month, the accounting was based on actual inventory. How to adjust the accounts?

What kind of company are you? General taxpayer? Or small scale?

If you are a general taxpayer, your adjustment will involve the transfer of input tax, and then these transferred inputs will not be deductible.

The entries are as follows: debit to property losses and losses to be processed, credit to inventory goods, credit to taxes payable - value-added tax payable (input tax transferred out). After determining the whereabouts of the inventory goods, the relevant costs or expenses or responsible persons will be included. Debit main business costs/administrative expenses/other receivables, debit pending property losses and excess

A reminder: I am an accounting novice, and the answers are for reference only. What should I do if there are too many items in inventory versus actual inventory?

Formal practice: Process according to inventory loss

1. Debit "Pending Property Profit and Loss" and credit raw materials according to the amount of inventory loss.

2. Find out the reasons and assign responsibilities. Carry out corresponding accounting processing.

To find such a problem, analyze it from the following aspects:

1. Analysis of the reasons for the difference

This step seems to have nothing to do with handling the difference itself. But in fact, the results of the cause analysis will directly determine the treatment method.

The conclusions that may be drawn from the difference analysis are:

1. Wrong quantity of shipments or incoming goods;

2. Two errors caused by wrong types of incoming and outgoing goods. Item differences;

3. Previous inventory errors, current errors caused by accounting adjustments;

4. Errors caused by omission of documents or omission of accounts in the system (ERP and other management software);

5. Differences caused by internal theft, damage, etc.;

6. Errors in the quantity of materials supplied by the supplier (note that it is an error, not an error);

7. The reason for the difference cannot be identified at present;

8. Others, because each company’s warehouse management form is different, there may be other reasons, such as material substitution or mixing between general trade warehouses and bonded warehouses. Errors caused by putting etc.

9. Other departments have the authority to execute relevant orders of the warehousing department, and differences are caused by misoperation.

2. Identification of responsibility for the causes of differences

This step is very important, and objectivity must be strong. If you are a warehouse manager, you must identify the impact of other department personnel on the This is shown here, on the one hand, it is less likely to take the blame, and on the other hand, it also facilitates future improvements. If you want to manipulate the data, don't mess around in this step. You can do other steps. This step must be very objective.

Among the reasons for the differences in the above forms, 1, 2, 4, and 5, most of them are caused by the warehouse manager, and it is difficult to push them away. 3. It may be due to your predecessor or assistance, but you should still focus on yourself. 6. It must be the supplier’s fault. You may be able to find something beneficial to yourself in No. 7 and No. 8, but No. 9 is definitely someone else’s problem.

3. After the responsibilities are clear, the problems can be divided into four categories

1. Differences caused by problems in the warehousing department

Needless to say, this is definitely It is applied by the warehousing department, approved by the finance and corporate executives, and then the accounts are adjusted. Because it is related to the company's annual audit, the warehousing department must check these differences carefully to avoid any wrong differences, otherwise it may be more difficult next year;

2. Differences caused by problems in other departments within the company

This has to be settled with each department. Normally, each department should pay its own account, because each department has its own way of handling the matter. As long as it is not ignored, it will definitely find a way to solve it.

3. Differences caused by other companies

First of all, we need to look at whether these companies are customers or suppliers, and whether they are strong or weak. Of course customers have to be polite, but even if they are polite, the warehousing department should not be responsible for paying for this account. The senior management of the company should find a way to foot the bill. If it is a supplier, then there is no need to be polite, just refund more and compensate less. In the management of standard parts and high-volume, low-value materials, it is normal for suppliers to return more than they need and to make up for less.

4. Most of the problems that cannot be identified will be paid by the warehousing department themselves

But for problems that cannot be identified, we should strive for a processing period as much as possible, that is, the warehousing department will retain the difference for a period of time An inventory will be carried out after a certain period of time. If it is clear several times that the discrepancies still exist and have not changed, just like in the first case, apply for an reconciliation.

If the difference changes, it must be taken seriously, analyzed separately, and reported! The book inventory is larger than the actual inventory, how to handle the accounting?

For excess inventory, the enterprise will handle it as follows based on the amount listed in the "Inventory Inventory Report":

Before approval:

Borrow: Raw materials, inventory, etc.

Credit: Pending property gains and losses──Pending gains and losses on current assets

After approval:

Overstocked inventory , usually caused by errors in the daily measurement or calculation of the company's daily receipts and receipts, excess inventory will be processed as follows after approval according to regulations:

Borrow: Pending property losses and overflows──Pending Handling current asset gains and losses

Credit: Management expenses

(2) Inventory losses

Before approval:

1 ) For inventories with inventory losses, the enterprise will handle them as follows based on the amounts listed in the "Inventory Inventory Report":

Debit: Pending property losses and losses──Pending losses and losses on current assets

< p> Credit:: Raw materials, inventory goods, etc.

2) Inventory loss caused by abnormal losses in purchased inventory:

Debit: Pending property losses and excess──Pending processing Gains and losses on current assets

Credit: raw materials, etc.

Taxes payable──VAT payable (input tax transferred out)

After approval:

Inventories with inventory losses should be dealt with on a case-by-case basis based on the reasons for the inventory losses:

1) Inventories that are losses within the quota and errors in the daily delivery and receipt measurement of inventory must be reported for approval After:

Debit: Administrative expenses

Credit: Pending property losses and losses - Pending losses and losses on current assets

2) The fault should be compensated The accounting treatment is:

Debit: other receivables

Credit: pending property losses and losses──pending losses and losses on current assets

3) Inventory losses caused by force majeure such as natural disasters should be handled as follows:

Debit: Non-operating expenses - extraordinary losses

Credit: Pending processing Property losses and losses - pending current asset losses and losses, inventory goods have balances in the books, but there is no actual balance. How to adjust the accounts?

Find a way to transfer the book balances out of the warehouse. Of course, you must seek the leadership's opinion for this. If it is a loss, it must be included in the profit and loss of the property to be processed

A. Check the balance of the cash journal and the actual cash inventory B. The bank deposit journal D. The accounts receivable and payable detailed accounts Check balances with debts and creditors, select all book inventory and actual inventory

Anyone who can access ERP

The company must have spent a lot of money

Questions like yours You can definitely ask Suda customer service for help

The inventory summary depends on the material codes of your materials and finished products

There must be a difference

You can also choose the level. The summary book inventory is less than the actual inventory. How should the accounting be handled

1. As the matter mentioned in the title is a surplus, it can generally be used as an accounting treatment to offset administrative expenses, debit inventory-related accounts, and credit management Expense account.

2. Then, the warehouse account book should be opened according to the actual inventory to keep the accounting items consistent.

3. The most important thing about financial follow-up should be to help find the reasons for differences, put forward financial opinions on problem points, and improve the management mechanism.

How to keep accounts if the actual inventory is more than the book inventory

1. When you find that the actual inventory is more than the book inventory, you can deal with the surplus first

Borrow: Inventory goods

Loan: Pending property gains and losses

2. Find the reasons for the surplus and deal with it as appropriate

(1) It is a normal overflow, after approval

Debit: Pending property gains and losses

Credit: Management expenses

(2) It is an omitted purchase

Debit: Pending property gains and losses

Credit: Accounts payable

(3) The warehouse shipped less goods to the customer