Chapter I Management of Seal Use

The first seal is based on the letter, which is the symbol of the mine's exercise of power inside and outside. The management of the seal should be decentralized and mutually restricted. In order to clarify the functions and powers of users and managers, the following management system is formulated.

Article 2 The administrative seal of this mine must be managed by a person appointed by the Human Resources and Administration Department.

Article 3 Anyone who needs to use a seal must be approved by the main leader or the authorized leader in charge before he can go to the Human Resources and Administration Department to affix his seal.

Article 4 The Human Resources and Administration Section shall examine the contents of the document with the seal, and use the seal if there is any doubt.

Article 5 The documents issued by this mine shall be approved by the main leaders or the director of the Human Resources and Administration Department.

Article 6 The stamped seal must be registered, and the items to be registered include the time, printing unit, items, name of the handler, name of the approver, etc.

Article 7 The functional seals of other units are mainly used for the internal use of each unit. The engraved functional unit seal shall be kept by the person in charge of the unit, and the use method of the seal shall be strictly enforced.

Article 8 The application form for the cancellation of seals shall be filled out by the keeper, and submitted to the Human Resources and Administration Department for approval, and then submitted to the company for unified cancellation or cancellation.

Article 9 When the seal of the unit is lost, the seal keeper shall fill in the Application Form for Cancellation of Seal, and submit it to the Human Resources and Administration Department and the mine manager in charge for approval. After signing and approving the opinions on handling and punishment of loss, it shall be handed over to the company for handling.

Chapter II Provisions on Document Management

Article 1 In order to standardize the management procedures of documents and newspaper signing, give full play to the function of guiding practical work, and timely convey and understand the spirit of relevant instructions from superiors, the management regulations on documents and newspaper signing are formulated.

Article 2 After the document of the issuing unit is drafted, it shall be reviewed by the department head and signed by the main person in charge of the unit. The Human Resources and Administration Department shall be responsible for reviewing, numbering, printing and proofreading, and establish a document registration book, which shall be reported or distributed to relevant units according to the provisions of the document.

Article 3 After the Human Resources and Administration Department receives all kinds of documents from the superior, the personnel in charge of the documents shall register them in different categories, and the person in charge of the Human Resources and Administration Department shall put forward the proposed opinions according to the contents of the documents, and deliver them to the main leaders in time for reading and approving.

Article 4 The documents that need to be circulated shall be circulated according to the procedures of document circulation, first delivered to the main leaders for reading and approval, and then circulated according to the instruction scope of the main leaders. Shall not leak or expand the scope of circulation. In the process of document circulation, documents that need feedback results should be promptly urged and feedback, and marked on the documents.

Article 5 The personnel in charge of documents shall keep abreast of the trend of the circulated documents, and it is strictly forbidden that the documents get out of control in the process of circulation. After the documents are recovered, they shall be counted immediately, keep the papers clean and tidy, and pay attention to confidentiality.

Article 6 Documents that belong to the category of signing newspapers shall be drafted by the sponsoring unit, printed and proofread by the Human Resources and Administration Department according to the specified uniform number and format, and reported according to the specified signing process. The signing unit is responsible for tracking and implementing the signing documents after being approved by the superior.

Article 7 The drafting unit of the signing documents shall strictly follow the requirements of the higher authorities and be responsible for the authenticity of the signing documents, and shall not violate the relevant regulations of the higher authorities. The units that randomly draft or repeatedly type the signing documents will be held accountable by the relevant units and personnel.

Article 8 After the document processing is completed, it should be classified and archived for reference, archiving and recycling. Business documents that need to be borrowed by each unit can only be borrowed or copied after going through the borrowing procedures in accordance with the regulations on archives management.

Chapter III Provisions on the Administration of Official Reception

Article 1 The Human Resources and Administration Department shall be responsible for all official reception business in the mine, and the leaders of the mine shall study and arrange the official reception of people from business counterparts.

Article 2 Special arrangements should be made for the reception of visitors from higher authorities, professional meetings should be held when necessary, reception work plans and itinerary arrangements should be made, and mine leaders should take the initiative to go out to meet visitors and be enthusiastic; When you need to report work, you should prepare the report materials in advance.

Article 3 The official reception room or conference room should be arranged in advance, such as placing fruits, dried fruits, paper towels, bottled water, etc., and placing flowers, cards, etc. when necessary. In the process of official activities, if it is necessary to take a full-time camera and photo, it is necessary to arrange a special person to do the relevant work.

Article 4 During the reception, special service personnel shall be responsible for the tea supply in the reception place. When people leave, the reception attendants shall promptly recycle the entertainment articles (utensils) in the reception room, and close the air conditioning, doors and windows in the reception room, and remind them in time when they find the articles left by people.

Article 5. If a superior official needs to arrange a rest, the mine shall make other arrangements to ensure the cleanliness and hygiene of the room, and arrange sorting and cleaning in advance. The room shall be cleaned twice a week when no one is staying, and 1 time a day when someone is staying. The bed sheets, quilts and other articles in the residence shall be cleaned in time to ensure cleanliness and availability at any time.

Sixth mine official reception room, meeting room and mine leadership office should always be kept clean and hygienic. Among them, the sanitary cleaning and sorting work of the mine leading office, the mine meeting room and the reception room should be cleaned twice a day, and the indoor floor, window sill, office desks and chairs, sofas, coffee tables, bookcases and water dispensers should be kept free of dirt and dust, and 20 yuan should be fined for each time that they are not cleaned in time.

Seventh mine leadership office, conference room, reception room items should be properly kept, indoor tea supply once a day, such as found that there is no timely replacement of each fine 20 yuan.

Eighth it is strictly forbidden for outsiders to enter the mine leadership office and reception room casually. When the mine leader is not in the mine, he must be supervised by the personnel of human resources and administration department at the scene before entering the mine leader's office.

Article 9 Strengthen the management of room keys and public property in official reception places. The keys of mine leading offices, conference rooms, lounges and reception rooms shall be kept by special personnel, and it is strictly forbidden to place them at will or make them privately. In case of any influence or loss of articles due to personal dereliction of duty, the individual shall bear relevant responsibilities.

Article 10 The relevant personnel involved in the official activities of the mine should have good professional ethics and personal qualities. It is strictly forbidden to read the documents of the leaders and check the articles of the leaders, and abide by the confidentiality system, and shall not disclose the conversation contents and meeting minutes.

Eleventh to assist in the propaganda, organization and routine arrangement of large-scale activities and cultural performances in mines, and the relevant materials in the process of official activities should be accumulated and archived at any time.

Chapter IV Staff Travel Management

Article 1 In order to further standardize the business trip management of mine employees, strengthen the awareness of cost management, and reasonably control the travel expenses, these regulations are formulated in combination with the actual situation of the mine.

Article 2 The mine shall be managed by combining process approval with budget control. All expenses should be thrifty and avoid waste.

Article 3 Examination and approval procedures and authority

(a) employees in the mine are on business trips, and they should fill out the Business Travel Approval Form and examine and approve it according to the following authorities:

1, the vice president of the mine and the heads of various departments are on a business trip and reported to the mine manager for approval.

2, deputy mine manager on a business trip, submitted to the mine manager for approval.

3, other personnel in the mine on a business trip, submitted to the department head, in charge of the leadership for approval. Other coal mine personnel on business trips shall be approved by the mine manager.

4. The travel time limit of employees shall be approved by the dispatching leaders. If the department personnel travel together, it shall be filled in by the host business department or personnel. Due to the urgency of official business, if you fail to go through the formalities of examination and approval for business trip, you can ask for instructions by communication before the business trip, and go through the formalities of examination and approval after the business trip.

(2) The approved Business Travel Approval Form shall be copied to the Human Resources and Administration Section as the basis for business travel expense settlement and employee attendance. Without a Business Travel Approval Form, the Human Resources and Administration Department shall not book air tickets or train tickets for them, nor shall it pay and reimburse them.

(three) due to special circumstances, it is temporarily impossible to perform the examination and approval procedures, and it is necessary to obtain the approval of the department head or the leader in charge orally, and supplement the examination and approval procedures afterwards.

(4) Employees must submit a business trip report or fill out a Business Trip Report after returning from business trip. The Business Travel Report is copied to the Human Resources and Administration Section.

Article 4 Standard of Business Travel Expenses

(1) Travel expenses include the following contents:

1, transportation expenses (roads, railways, ships, planes, etc., including bus fees and taxi fees due to the absence of company vehicles after arriving at the destination).

2. Accommodation (accommodation, meals)

3. Miscellaneous expenses (telephone, fax, photocopying, postal service, remittance, etc.)

Category Travel Location Accommodation Standard Meal Subsidy Standard

300 yuan/day/60 yuan/day in Class A areas such as Beijing and Shanghai.

260 yuan/day/50 yuan/day in other municipalities directly under the central government and major provincial capitals in Class B areas.

Class C area Taiyuan 220 yuan/day/40 yuan/day.

Other cities in Class D area 150 yuan/day/40 yuan/day.

(2) The employees of the mine will be reimbursed for hotel accommodation and meals according to the following standards:

1, the travel expenses of mine-level personnel are reimbursed according to the facts.

2. The heads of all departments and other employees shall uniformly reimburse the expenses according to the following standards, and the part exceeding the standard shall be paid by the employees (except those who have entertainment tasks).

Note: The chief managers of all departments are allowed to stay in single rooms.

(three) mine employees travel by means of transportation according to the following standards:

1, the mine manager and the deputy mine manager can take the first-class seat of soft sleeper and motor train, and if the journey is far, they can fly economy class after approval;

2. Other employees can take a hard seat by car or train;

3. Low-level employees who travel with higher vocational employees will be accommodated with higher vocational employees;

(4) If the travel expenses are overspent or exceed the standard when accompanying the company's customers to go out or taking the means of transportation under other special circumstances, the consent of the leader in charge shall be obtained in advance, and the reasons shall be listed in the Business Travel Approval Form.

Article 5 Management of business trip approval:

(a) the vice president and the head of the department travel to the mine manager for approval;

(two) other personnel travel report to the deputy mine manager for approval. The mine manager signed and approved.

(three) the business trip for less than three days shall be reported to the mine manager for approval after being audited by the department head;

(four) travel for more than three days, reported to the mine manager for approval.

Article 6 The management of examination and approval of imprest borrowing:

(1) Employees should fill in the Loan Application Form, which will be reviewed by the financial sponsor in accordance with the provisions and approved according to the following authorities:

Each payment is reviewed by the department head and reported to the mine manager for approval.

(2) Employees who travel frequently due to work needs may apply for borrowing the imprest. When borrowing imprest, the borrower shall submit a written application, which shall be reviewed by the department head and then approved according to the authority specified in the first paragraph of this article. The mine strictly controls the application and amount of imprest loan for employees.

After employees borrow the imprest, they can not write off the imprest temporarily within the approved amount when they are on a business trip to reimburse expenses. However, if they need to borrow the imprest again, they need to settle the imprest borrowed last time before going through the formalities of borrowing again. The imprest borrowed by employees shall be paid off in one lump sum at the end of the current year (1before February 20th). In the following year, if you need to continue to borrow the imprest, you can go through the borrowing procedures again.

(3) If an employee borrows a reserve fund, the department head shall be responsible for the authenticity of the employee's business trip location, round-trip route and round-trip days.

(four) the amount of reserve funds borrowed shall be approved by the financial sponsor, and the issuance standard shall be:

1, employees' round-trip transportation expenses shall be issued according to the facts;

2, accommodation, food subsidies, local transportation, etc., according to the business trip, study standards issued;

3, conference fees, if the meeting hosted by the unit clearly defined the meeting standards, according to the actual issuance; There is no clear standard of conference fees, which will be issued according to the daily standard of 260 yuan.

Article 7 Reimbursement of travel expenses:

(1) Employees who travel on business will be reimbursed for their travel expenses by air tickets, train tickets, bus tickets and other bills, and will be reimbursed for their accommodation expenses according to the actual number of days of stay within the prescribed limit standard by the receipt of accommodation expenses. The food allowance is calculated and paid according to the natural days of business trip.

(2) The business traveler shall go through the loan formalities with the Loan Application Form, and shall go through the reimbursement formalities at the Finance Department within one week after returning from business trip. To reimburse travel expenses, you need to fill out the Travel Expense Reimbursement Form.

(three) the entertainment expenses incurred in the process of business trip shall be handled in accordance with the relevant regulations of the mine.

(4) The expenses incurred shall be audited by the Human Resources and Administration Section.

Article 8 Other matters

(a) employees traveling outside the province, in principle, are not allowed to drive by themselves. If there is a driver driving with them, they can be accommodated with the business travelers.

(two) to participate in training or conferences in the region, in principle, not to stay in hotels or hotels, except for special requirements for meetings. Employees who travel to their families are not reimbursed for accommodation in principle.

(3) employees in the mine should consciously abide by this system when traveling. Those who deliberately default on travel expenses loans and fail to go through the reimbursement procedures within the time limit will be disqualified from borrowing travel expenses except for deducting them from their wages.

(four) business travelers should seek truth from facts, such as the discovery of fraud will be severely dealt with according to the relevant rules and regulations of the mine.

Chapter V Archives Management System

This system is specially formulated in order to standardize the file management of this mine, ensure the integrity and confidentiality of files, straighten out working procedures, clarify work responsibilities, and put an end to data loss.

Article 1 The archived documents and materials must be filed on an annual basis, and all kinds of documents and materials with preservation value formed in the internal activities of the unit shall be filed separately in accordance with the provisions of this system.

Article 2 Attention should be paid to the management of documents and materials and the filing of documents in this unit, and full-time or part-time personnel should be assigned to take charge of this work.

Article 3 All documents and materials (official documents, telegrams, faxes, charts, electronic materials, letters, newspapers and periodicals, audio and video recordings, etc.) that reflect the work activities of the unit and are of reference value belong to the filing scope. Documents and materials on the establishment, change application, examination and approval, registration, termination and liquidation after dissolution of this unit. The system, meeting minutes and internal documents of the unit (including the work processes and decisions after the instructions of the main leaders).

Article 4 The types of documents and materials filed, the number of copies and the number of pages of each document shall be complete. In the archived documents and materials, the original of each document and its attachments, printed documents and finalized documents, requests for instructions and replies, forwarded documents and original documents and the same document in multiple languages shall be kept together and shall not be separated.

Article 5 The documents and materials in the volume should be arranged according to different situations, and the inseparable documents and materials should be arranged together in order, that is, the reply is in the front and the request is in the back; The original is in front, and the attachment is behind; The printed copy is in the front and the final version is in the back.

Article 6 The documents and materials in the volume shall be written with page numbers or part numbers in sequence. Binding files should be unified in the upper right corner of the front and the upper left corner of the back of each page with text; Unbound files should be numbered at the upper right of each document in the volume, and charts and audio-visual materials should also be numbered on the back of charts or audio-visual materials.

Article 7 According to the confidentiality level and preservation period of all kinds of archives, the files must be filled in the file directory one by one in the prescribed format, and the titles of documents and materials should not be changed or simplified at will; If there is no title, the title should be written, and some titles without substantive content should be re-written: the documents and materials of year, month and day should be clearly verified and filled in the relevant items; The file directory in the volume is placed in the volume heading. Audio-visual materials should be marked with words to indicate the object, time, place and central content of camera shooting or recording.

Article 8 The storage period of documents and archives shall be defined as permanent, long-term and short-term. The long term is about 16 to 50 years, and the short term is less than 15 years and more than 3 years.

Article 9 Any archives that reflect the main functional activities and history of the unit and are of long-term use value to the unit shall be classified as permanent storage. All documents and materials that reflect the general activities of the unit and are of use value to the work of the unit in a long time are listed as long-term storage. All documents and materials that have reference value to this mine in a relatively short period of time are listed as short-term storage.

Article 10 Archives are divided into general archives and classified archives. The file classification is divided into top secret and confidential two levels. The classification of files is proposed by the file author, and the main leaders verify the classification. Confidential files can only be browsed in the archives room and are not allowed to be taken out of this room; When copying classified files, it must be approved by the director of the office and the leaders above the vice president. Confidential files are only used by archivists, and other personnel need to be approved by the director of the office and the leaders at or above the vice president level.

Article 11 The leaders of relevant departments and the director of the office should be invited to identify and decrypt the files that have reached the confidentiality period, and the decrypted files should be managed as general files and provided for use in time.

Twelfth units due to work needs, borrowing the business files of their own units must be approved by the leaders of their own units, and then fill in the file access register at the file manager before borrowing.

Thirteenth units to borrow non-unit business files must be approved by the unit to which the file belongs or approved by the person in charge.

Fourteenth borrowing files must strictly fulfill the registration procedures, and the returned files should be checked and counted, and cancelled in the registration book.

Article 17. Borrowers of archives are not allowed to disclose, alter, disassemble, lend, copy and take the archives out. If it is necessary to lend or take the archives out under special circumstances, it must be approved by the main leaders of the unit before lending.

Eighteenth all employees use public computers, to do their own computer security work; The mobile hard disk and USB flash drive that need to be used should be properly kept to prevent them from being lost or borrowed by irrelevant personnel.

Article 17 The department in charge of archival filing shall regularly appraise the archives kept, and destroy the archival materials with expired preservation period according to regulations. The archives appraisal work shall be presided over by the person in charge of the unit, with the participation of relevant units, and a archives appraisal team shall be formed to review the identified archives one by one and put forward opinions on preservation and destruction. The archival materials appraisal team shall examine and approve them before they can be destroyed. The destruction of archival materials shall be supervised by two or more people at the designated place, and the supervisor shall sign the destruction book.

Article 18 Anyone who violates the archives management system, delays or fails to submit the backup documents and materials that should be filed without reason, once found, submits them within a time limit, and fails to submit them after being urged, in addition to ordering the documents to be returned, the relevant responsible persons and unit leaders will be fined 100 yuan ~ 500 yuan.

Article 19 Whoever divulges the secrets of the archives of his unit, alters, dismantles, lends, copies or takes the archives out without the approval of the unit leader, shall be fined 500 yuan ~1000 yuan for the unit leader and the party concerned, and informed criticism shall be imposed; If it causes bad consequences, it shall be investigated for legal responsibility according to the severity of the situation.

Twentieth file managers who lose or provide leaked file secrets without authorization shall be given disciplinary sanctions and corresponding fines according to the seriousness of the case until they are investigated for legal responsibility according to law.

Chapter VI Archives Security System

Article 1 Archives are the precious wealth of the country, and all kinds of archives of enterprises are confidential in nature. Therefore, archives management departments and full-time archives staff must abide by the archives secrecy system, perform confidentiality procedures, and strictly abide by the ten principles of confidentiality to ensure the safety of archives.

Article 2 The archives are kept by special personnel of the Human Resources and Administration Department. Anyone who borrows the archives must be provided by the archives administrator, and no one may use them directly.

Article 3 Borrowing files must go through the formalities in strict accordance with the file borrowing system, be used within a time limit, and be returned on schedule. When returning files, the file management personnel should carefully check and report any problems found in time.

Article 4 When consulting archives, an external unit must obtain the approval of the company's leaders and competent departments with a letter of introduction, copy the archives or provide the drawings and technical documents for external use in strict accordance with the relevant examination and approval procedures, and no unit or individual has the right to lend them out. Those who lend them out without authorization and provide archives such as drawings and technical documents must be investigated for responsibility, and those who seriously damage the interests of enterprises shall be investigated for responsibility according to law.

Article 5 The drawings, technical documents and materials that have been discontinued or completed, as well as other files and materials that are identified to be destroyed, can be uniformly destroyed only after being reported to the head office for approval, and no other unit or individual has the right to dispose of or destroy them.

Article 6. If the archivists find any disclosure of archives, they should report it in time and immediately organize the tracing and handling.

Seventh archivists are not allowed to extract, copy or carry confidential documents, visit, visit relatives and friends, and are not allowed to bring archival materials home without permission.

Chapter VII Provisions on Meeting Management

Article 1 These Provisions are formulated to standardize the management of meetings in this mine, improve the meeting quality and reduce the meeting cost.

Article 2 Upon receiving the notice of the meeting from the superior department, the human resources and administration department of the mine shall be responsible for making records in time, filling in the meeting minutes carefully, and then submitting them to the leaders attending the meeting for review.

Article 3 The monthly large-scale dispatching meeting of this mine and the regular production meeting every afternoon need not be proposed and approved.

Article 4 The temporary administrative meeting of this mine is proposed directly by the main leaders or by the person in charge of the organizer, and the Human Resources and Administration Section is generally responsible for notifying the participants to attend.

Article 5 The unit meeting shall be arranged by each unit, but the meeting time, participants, etc. shall not conflict with the mine meeting.

Article 6 The principle of meeting arrangement is: small meetings obey the general assembly, part obeys the whole, and temporary meetings obey the regular meeting. The priority of all kinds of meetings is the regular meeting of the government, the company, the mine, the temporary administrative meeting and the unit meeting, and emergency meetings convened for handling emergencies are not subject to this restriction.

Article 7 The conference organizer shall make good preparations for the conference in advance, such as confirming the venue, arranging the venue, and preparing seats, conference equipment, tea sets and other facilities and supplies needed for the conference.

Article 8 The organization of meetings shall follow the principle of "whoever proposes it shall organize it".

Article 9 The meeting host shall arrive at the meeting place no later than 5 minutes before the meeting, check the implementation of the meeting and make good preparations before the meeting. The host should generally call the roll after the meeting starts, or turn the mobile phone to vibration or power off. Then, the topics, agenda, problems to be solved and goals to be achieved, and issues that should be paid attention to in advancing the agenda will be explained as necessary.

Article 10 The original meeting records and attendance records shall be made in a special meeting record book, and the meeting organizer shall designate a special person to sort out the meeting minutes as needed; The minutes of the meeting should be recorded as much as possible to ensure the originality of the records.

Eleventh all participants in the meeting did not arrive within 5 minutes after the scheduled time of the meeting, which was counted as late. Those who attend the meeting leave the meeting 5 minutes before the end of the meeting without the consent of the host, which is counted as leaving early. Anyone who must attend the meeting does not attend the meeting without leave or does not attend the meeting without leave approval, which is counted as absence.

Twelfth whoever is late, leave early or absent without justifiable reasons will be fined in 50 yuan every time. Where the person who should attend the meeting is late or absent due to the notice, the above punishment shall be borne by the communicator.