2. Indicate the classification, distribution scope and production quantity in the specified position of the document, and arrange the sequence number.
3. To organize the circulation of confidential documents, a "circulation form" must be filled in, and it should be carefully checked during handover to prevent it from getting out of control.
4, copy and assembly of classified documents, must be approved by the original system or the examination and approval authority according to the classification; Copies should be stamped with the seal of the copying unit and managed according to the requirements of the original; Each document prepared shall be marked with classification and managed according to the highest classification.
5. Confidential documents should be kept in the confidential room. If it is really necessary for the business department to keep the documents below the confidential level, it shall register them one by one and be kept by a special counter.
6, the destruction of confidential documents, must go through the registration formalities, approved by the secret room by the unit in charge of the leadership; Choose a safe and reliable place, signed by two or more guardians; It is strictly forbidden to sell classified documents as waste.
7. When transmitting confidential documents, use safe and reliable packaging materials, indicate the classification, the name of the recipient unit or personnel, and affix the seal; Choose safe means of transportation by means of confidential transportation, confidential communication or assigning special personnel to pick up and drop off, and take corresponding safety and confidentiality measures.
8, carrying confidential documents out, according to the classification to determine the examination and approval authority, take corresponding protective measures.
9. It is forbidden to use fax machines, computer networks and other transmission equipment without security measures to transmit confidential documents and information.
10. If the confidential documents issued by the meeting really need to be carried by the participants, they must be approved by the organizer, and the documents shall be registered and signed for as required, and protective measures shall be taken; After collection, it shall be submitted to the confidential room of the unit for registration and management in time. Top secret documents are the focus of document management and confidentiality in military organs, and the scope of contact is strictly controlled to prevent leaks.
The copying and reading range of top secret documents is strictly controlled. Where the contents of core military secrets are involved, the words "Reprinting is prohibited" shall be marked on the original, and copying is strictly prohibited. Written records should be made for those who contact top secret documents; Top secret documents shall not be compiled; The confidential room should be kept by a special person, registered in a special volume, and stored in the counter;
Top secret official documents were delivered by two people. The local sending and receiving unit will send special personnel and special cars to deliver them directly. In different places, through confidential traffic, confidential communication or special delivery. When necessary, armed personnel will be sent to escort them. Go out to carry top secret documents, according to the provisions of the authority for approval, and report to the security department at the same level for the record.
Confidential documents of China People's Liberation Army organs shall be uniformly received, registered, numbered, filed, preserved or destroyed by secret rooms at all levels.
Measures to prevent the disclosure of confidential documents
1, job responsibilities.
The collection should be carried out in strict accordance with the actual work needs. As far as the staff of government agencies and units are concerned, it must be based on the requirements of job responsibilities and related to the specific work I am engaged in.
In the practice of investigating and handling cases, it is found that a few staff members of government agencies and units have a tendency of "data control" and try to collect all the documents and materials they can access indiscriminately. Although the motivation is generally to occupy a large amount of information for future work and study, this out-of-range information collection itself may constitute a violation of confidentiality.
2. Legal sources of data.
Documents should be collected from normal channels to ensure their legitimacy and correctness. At the same time, the scope of knowledge of confidential documents should comply with the confidentiality provisions.
There are documents officially released by the official or authorized designated media on the Internet, as well as information from other websites or media with unknown sources. When collecting and using them, it is necessary to determine their nature and source. In principle, documents officially published by unofficial media shall not be used as the official basis for carrying out relevant work and research.
3. Document control.
The collected confidential documents and materials shall be classified and managed according to their different classification and confidentiality period, and the confidential documents and materials approved for copying, downloading, compiling and extracting shall be managed according to the original.
It should be noted that the organs and units that collect and use confidential documents and materials must understand and have the corresponding practical conditions for confidentiality, and resolutely put an end to sending and asking for confidential documents and materials to organs and units that have no direct business relationship or affiliation.
4, handed over to repel and destroy.
In case of post change, department adjustment, retirement or job change of relevant personnel, all documents and materials kept by them shall be handed over or cleaned up, and relevant procedures shall be handled. After the collected confidential documents and materials are used up, they should be sent to the destruction institution or the organizer for destruction in time, except for being kept or filed according to regulations.
In view of the fact that there will be more copies and electronic documents in the collection, we should pay attention to careful inspection to prevent omissions when handing them over for cleaning and destruction.
The above contents refer to:
Baidu encyclopedia-confidential documents
State Secrecy Bureau —— Enlightenment from the Case of Collecting Confidential Documents and Information