The expense reimbursement management system and process should first plan the purpose, then discuss the reimbursement items, and finally understand the reimbursement standards.

Standardize the use, reimbursement, control and management of company expenses, and ensure reasonable use. The principle of effective control standardizes the company's expense reimbursement standards.

Daily reimbursement expenses mainly include travel expenses, communication expenses, transportation expenses, office expenses, business entertainment expenses, transportation expenses, training expenses, etc. Within a budget period, expenditures on various expenses should in principle not exceed the budget.

Save original bills

Original bills from outside refer to the invoices and administrative fee receipts obtained for purchasing items or paying fees. The basic elements of the original bill should be complete, and the bill should be stamped with the supervision seal of the Taxation Bureau or the Finance Bureau. The other party's special financial seal and invoice seal must be stamped, otherwise it will be regarded as a white paper invoice and will not be reimbursed. The original invoice header should list the company's full name. If the invoice cannot be obtained, the reason should be stated. The receipt shall be issued and stamped by the payee unit with the special invoice seal or special financial seal of the payee unit.

The text of the original invoice for purchasing physical goods should detail the date, product name, unit price, specifications, quantity, and amount, and fill in the warehouse receipt. When listed with a general name and summary amount, a detailed list issued by the sales unit should also be attached, and the financial seal of the issuing unit should be stamped. Taxi tickets, parking tickets, etc. should be stated on the invoice, and the reason for using the taxi, as well as the place of departure and destination, will not be reimbursed if the reason cannot be explained.