The reserve fund is the reserve fund allocated by the enterprise to the enterprise's internal fund-using units or individual employees as sporadic expenses. The reserve fund allocated by enterprises can be accounted for in the detailed account of "Other Receivables-Reserve Fund" by adopting a one-time reserve fund or reserve fund system according to management needs.
Petty cash refers to the funds allocated by enterprises, organs, institutions or other economic organizations to non-independent internal units or staff for travel expenses, sporadic purchases, sporadic expenses, etc.
The reserve fund shall be managed by a designated person and used according to the specified purposes, and shall not be lent to others or used for other purposes.
Petty cash paid in advance for travel expenses, sporadic shopping, etc. Generally, it is collected according to the expected amount, and it will be reimbursed once after use, and more refunds will be made. Before the account is settled, no further advance shall be made. For petty cash used for sporadic expenses, the petty cash system can be implemented, that is, the designated petty cash person in charge will receive it according to the specified amount, and after use, it will be reimbursed according to the specified procedures to make up the original quota. Units that implement the imprest system shall, after the imprest recipients use the imprest, prepare the expense schedule according to various expense vouchers, regularly submit an account to the accounting department, and recover the used imprest. Prepaid petty cash, when spending, debit "petty cash" (or "other receivables") subjects; The balance of repayment and recovery is credited to this account. When the imprest system is implemented, except for allocating and increasing or decreasing the imprest amount through the "imprest" account, it is not necessary to directly record the expenses into the relevant cost account when the daily expenses are reimbursed to make up the amount.
: Set up the examination and approval system, establish a standardized application and examination and approval system, and which departments and businesses will implement the management of reserve funds. 2. Quota management system For departments that approve the use of reserve funds, scientific and reasonable reserve fund quotas must be approved in advance according to needs. 3. Daily management responsibility system The user department must designate a special person to manage the reserve fund, and define the cash management system that managers must implement, the scope of use and expenditure authority according to regulations, the management of the accounting department and the responsibility system for regular reimbursement. 4. The accounting department of the inventory system must establish regular and irregular inventory of the reserve fund to prevent misappropriation or abuse and ensure the safety and integrity of the reserve fund. 5. Review the bookkeeping system. For all bills reimbursed by the petty cash department, the accounting department must conduct strict examination before payment and bookkeeping, just like other original vouchers.