2. Then get the bank address and contact information from the customer, and verify the authenticity of the bank and bank address online or through other channels.
3. Then call the bank contact person to identify himself, and ask the third-party firm to send the materials needed for the confirmation letter, such as the firm's seal, the firm's letter of introduction, and the seal requirements of the confirmation letter.
4. After confirmation, copy or scan the prepared letters and certificates, bring all materials and letters and certificates to the bank to find relevant contacts and verify whether the contacts are bank employees, such as checking work cards. And then give the letter of introduction and letter of credit to the other party for letter of credit.
5. After obtaining the letter certificate, leave the information of the bank letter certificate personnel, such as the employee's name, work number, etc.
6. Then indicate in the letter that the employees of the company go to the bank to handle the letter in person, which is not influenced by customers.
7. Then record the letter certificate completed by the bank in the manuscript, and the formalities are completed. ?
Extended data
Letters are divided into positive letters and negative letters.
1. A positive confirmation letter refers to a confirmation letter sent to the debtor, asking him to confirm whether the amount owed in the letter is correct, and whether it is correct or not, a reply is required.
2. A negative letter of credit is a confirmation letter sent to the debtor. However, there is no need to reply when the amount of the letter is consistent, and the debtor is required to reply only when it is inconsistent.
These two methods have their own advantages and disadvantages. The former obtains more reliable audit evidence, but the audit cost is higher. Due to the existence of unknowable factors, the audit evidence obtained by the latter is not reliable compared with the former, but the cost is relatively low. It is worth noting that for important accounts receivable, audit cost should not be used as a reason to reduce audit procedures.
The specific method should be chosen according to different situations: when the amount of personal account arrears is large, or there is reason to believe that there may be disputes and mistakes in the arrears, a positive confirmation letter should be adopted. When all the following conditions are met, a negative letter can be used to prove that the relevant internal control is effective; The expected error rate is low; Debtors with large debts; It is reasonable to believe that most interviewees can take the inquiry letter seriously and give feedback on incorrect information.
It should be noted here that the choice of the above methods is not absolute, and sometimes it may be more appropriate to combine the two methods to supplement their advantages and disadvantages. For example, according to the principle of materiality, positive letters of credit are used for large surplus accounts and negative letters of credit are used for small balance accounts.
References:
Baidu Encyclopedia-Letter Certificate