Export trade process-up to August 2007-1616: 381. Receiving orders: XX trading company should translate customer orders into company orders after receiving customer orders; 2. Order review: The Trade Department of XX Company is responsible for organizing the personnel of the product department, goods inspection department and this department to review the customer's orders, and the main review issues include product characteristics and quality requirements, production capacity, packaging requirements and delivery date, etc. 3. Signing of sales contract: XX trading company makes a quotation of sales contract according to the order, and the customer signs and seals the return form first, and then the company signs and seals it; 4. Preparation of export plan: The production department of XX Company prepares the export plan according to the production plan of the Ministry of Trade. If the production department changes the production plan, the company shall notify the Ministry of Trade in time, so that the Ministry of Trade can timely communicate with customers about the change of export plan; 5. Order tracking: After the export plan is prepared by the Ministry of Trade, XX Company needs to actively track the production status of the production department to ensure that the goods are delivered on time and accurately. If there is any delay in delivery, feedback information to customers in time and make adjustments; 6. Booking: After the production department communicates with the company to confirm the delivery date, the trade department should book the warehouse according to the calculated quantity of goods and the production order five days before the delivery date, and go to the trade department to arrange the preparation of the planned warehouse. If we set up a position, we need to inform the corresponding planning office 2 days before the delayed shipment date to arrange the freight forwarding and trade-related matters in time (such as verification form, power of attorney for deep customs clearance, such as preparation and handling of customs clearance, etc.). ). Under normal circulation, it will be divided into the following two situations: a) Designated agent: the general terms and conditions apply to FOB prices and CIF terms of some goods. If an agent is appointed, the Ministry of Trade will take XX Company to communicate with customers in advance, confirm more information about the appointed agent, and file trade statistics with the planning office; B) Custom consignment: generally applicable to goods under CIF terms. The location plan is selected by the Trade and Service Department according to the M market price, and the Trade Planning Office is responsible for informing XX Company of the specific situation of their selected freight forwarder; 7. Cargo shipment: XX trading company arranges the list according to the listed container size and the actual situation of cargo pallets, and the production department implements the list. When pallet scheduling problems are found in the production process, it is necessary to communicate with trade reform in time. Before delivery, the Ministry of Trade needs to deliver the production sheet, which is signed by XX Company and stored in the warehouse manager. When inspecting the exported goods, the trader needs to prepare the packing list, invoice and contract of the inspected products in advance, so as to handle the customs clearance before the goods are exported; 8. customs declaration: XX trading company is prepared to prepare customs declaration according to the actual shipment quantity, according to (invoice, packing list, customs declaration, etc. ) After arriving at the trade planning office, affix the company's newspaper XX and business seal, and then uniformly sign S to declare; 9. Invoicing: After the customs declaration is completed, XX trading company will hand over the invoice stamped with the invoice stamp to the customs officer to issue the company's unified financial sales invoice for export; 10. Prepare negotiation materials: After shipment, XX trading company will prepare the customer's bill of lading, certificate of origin, invoice, packing list, weight list, insurance policy and other relevant payment materials according to the relevant materials and the customer's confirmation requirements for bill of lading; 1 1. Payment slip: the transaction planning office is responsible for collecting all negotiation documents, and after unified examination, sending the payment slip to the stock exchange or bank according to the terms and requirements; 12. Accounts receivable: According to the terms of the sales contract and the payment term, we should track and recover the payment of XX trading company in time to ensure the effective follow-up work. If the payment time is not specified, the competent department of the company shall promptly report to the superior trade department; 13. Write-off: the planning office of trade and export goods, responsible for follow-up inquiry, electronic information of single port, declaration and tax refund form, and electronic information point, as well as joint declaration of export tax refund to the financial office of XX company to prepare tax refund procedures. According to the relevant national laws, the reporting period of the company's return order is generally 3 months. XX trading company will enter the planning office of the foreign exchange bureau to handle the cancellation procedures after matching the trade-related cancellation data during the cancellation according to the cancellation and cancellation conditions, and the company's cancellation period is generally 3-6 months; 14. tax refund: after the verification is completed, the trade planning office is responsible for handing over the verification form of export-specific export tax refund to the financial office of XX Company for tax refund, thus completing the whole process of goods export.

Export trade operation flow-turn

2007-08- 16 16:38

1. Receiving orders: After receiving customer orders, the trade department of XX Company must convert the customer orders into internal orders;

2. Order review: The Trade Department of XX Company is responsible for organizing relevant personnel of the company's production department, product department and quality inspection department to review customer orders. The main review items include product function and quality requirements, production capacity, packaging requirements and delivery date.

3. Sign the sales contract: The trade department of XX Company formulates the sales contract according to the order quotation, which is signed and sealed by the customer first, and then signed and sealed by the company leader;

4. Preparation of export plan: The trade department of XX Company prepares the export plan according to the production plan prepared by the production department of the company. If the production department changes the production plan, it must inform the company's trade department in time, so that the trade department can communicate the change of export plan with customers in time;

5. Order tracking: After preparing the export plan, the Trade Department of XX Company should actively track the production status of the production department to ensure the timely and accurate delivery of the goods. If the delivery cannot be made on time, the information must be fed back to the customer in time and adjusted accordingly;

6. Booking warehouse: After communicating with the production department of the company to confirm the delivery date, the Ministry of Trade should make a warehouse receipt according to the calculated quantity and volume of goods within 5 days before the delivery date, and hand it over to the trade planning office to arrange the preparation for booking warehouse. If you want to cancel the booking, you need to inform the corresponding freight forwarder and trade planning office within 2 days before the consignment date to arrange related matters in time (such as the preparation and handling of the verification form, the proxy declaration power of attorney, customs clearance form, etc.). ). Generally speaking, reservations are divided into the following two situations:

A) Designated Freight Forwarder: generally applicable to goods under FOB terms and some CIF terms. If it is a designated freight forwarder, the trade department of XX Company needs to communicate with customers in advance to confirm the detailed information of the designated freight forwarder and forward it to the trade planning office for filing and statistics;

B) Custom agency: generally applicable to goods under CIF terms. Freight forwarders are determined by the Trade Planning Department according to the market and service prices, and the Trade Planning Department is responsible for notifying XX Company of the specific situation of the selected freight forwarders;

7. Delivery: The Trade Department of XX Company arranges the pallet list according to the container size and the actual situation of the goods, and forwards the list to the production department for implementation. If any problems are found in the process of pallet arrangement, the production department must promptly communicate with the trade department for rectification. Before delivery, the Ministry of Trade needs to issue an invoice, which is signed by the person in charge of XX Company, and then transferred to the warehouse keeper for inventory preparation. For the export goods that need inspection, the Ministry of Trade also needs to prepare the packing list, invoice and contract corresponding to the inspection products in advance, so as to handle the customs clearance before the goods are declared for export;

8. Customs declaration: The Trade Department of XX Company collates and prepares customs declaration documents (invoices, packing lists, customs declarations, etc.). According to the actual delivery quantity, it will be forwarded to the Trade Planning Department, where the customs declaration seal, business seal and signature seal of XX Company will be stamped for unified customs declaration;

9. Invoicing: After the customs declaration is completed, the Trade Department of XX Company will hand over the sealed customs declaration invoice to the company's financial personnel to issue a unified invoice for export goods sales;

10. Preparation of negotiation materials: After the goods are loaded, the Trade Department of XX Company confirms the bill of lading according to relevant materials and customer requirements, and starts to prepare the relevant negotiation materials such as the bill of lading, certificate of origin, invoice, packing list, weight list and insurance policy required by customers;

1 1. statement: the trade planning office is responsible for collecting and sorting out all the negotiation documents of the company. After unified examination, according to the payment terms and requirements, send foreign exchange or present documents to the bank;

12. collection: according to the payment terms and time limit of the sales contract, the trade department of XX company should track the payment in time to ensure the effective operation of the follow-up work. If the guest room fails to pay according to the specified time, the company's trade department shall report to the competent superior in time;

13. Write-off: After the goods are exported, the Trade Planning Department is responsible for tracking and inquiring the electronic information of each port, the return of customs declaration and the delivery of documents, and forwarding the electronic information of the port and the export tax refund of customs declaration to the financial office of XX Company for tax refund procedures. According to the relevant national laws and regulations, the time limit for returning the company customs declaration is generally 3 months. The Trade Department of XX Company will match the relevant write-off data in the write-off system according to the payment and bill receipt, and then submit it to the Trade Planning Office for write-off procedures. The write-off period of a company is generally 3-6 months.

14. Tax Refund: After the verification is completed, the Trade Planning Department is responsible for transferring the export tax refund special copy of the export receipt verification form to the financial office of XX Company for tax refund, thus completing the whole export process of the goods.