The discussion paper covers a wide range. All practical written documents of international discussions are arranged in the order of discussion:

() Pre-documents Pre-documents refer to the number of pre-formed documents and important reference materials in the preparation process. Briefly introduce its essentials:

1. Invitation Letter-The organizer sends an invitation to potential participants, which covers (a) the name, date, place and theme of the meeting (b) the scope, number of people and floor of the meeting (c) registration, fees and other related matters. The notice of the meeting is sent in advance (please refer to the notice part of the meeting in Chapter 5), and the participants can often get the overall situation of the meeting directly. Determine whether the inviter.

2. Information-usually discussed by the organizer and the organizer * * * to introduce the information and knowledge that must be known during the discussion, including:

Basic information of the forum (soil, nationality, religion, administrative region, capital, etc.). );

On-site service facilities and projects (tourism, sightseeing, communication, medical care, foreign exchange, post and telecommunications);

Climate, voltage, local traffic, shopping;

The floor plan of the conference hotel and conference room and the office location, room number and telephone number of the conference secretariat;

Telephone numbers of foreign embassies and international organizations;

organizing committee

3. Draft agenda-the provisional agenda, including agenda items (topics) and the order of consideration.

4. Description of topics-The Secretariat is prepared to briefly and objectively introduce the main contents, links and related information of each topic as a description of each topic, so that participants can quickly understand the whole agenda and prompt the discussion content.

5. Background materials —— Special materials written by relevant departments of the Secretariat or invited experts, including the origin, development history, past situation, development trend, attitudes, arguments and policy suggestions of the problem. Materials written in the name of the secretariat are more objective, or written in the name of a group. The documents before the background materials are substantive, and the Ministry should read the research points carefully with the participants.

6. Agenda —— List the topics and deadlines discussed by members, as well as the list of people who need to consult the meeting preparation and reservation plan, so that those who make changes can accurately grasp the progress of the meeting and supplement the changes made at each meeting.

7. Preliminary list of participants-According to the pre-registration situation, the secretariat will prepare a list of participants. The list of participants of each delegation will be listed by family, and the list of participants will be printed by each delegation. A list of participants will be compiled according to the registration situation, indicating the names and identities of delegates and delegations on duty. The necessary reference materials for understanding the delegation line-up include the names and identities of participants and secretariat officials, such as international organizations, non-governmental organizations and diplomatic missions.

8. Representative certificate-the certificate of the sending country or agency and the identity certificate of the representative. The certificate of family-level representative is signed by the Ministry of Foreign Affairs or by the leading organization in the same format: This is to certify that … (organization) has appointed … (international discussion) representative or … (organization) hereby appoints … (family) seat … (international discussion).