Analysis of export example process
Basic information of the case
Foreign trade company (hereinafter referred to as Cisco): Nanjing Cisco Textile and Clothing Co., Ltd.
Nanjing SICO textile clothing co., ltd
RM 290 10005, Huarong Building, No.85 Guanjiaqiao, Nanjing,
Porcelain; (China) China
Tel: 0086-25-357843 12 Fax: 0086-25-357845 13.
Foreign customers (FF):
Fashion power co., ltd
Page (abbreviation of page) Box 8935, New Terminal Building of Vista Alta, Ottawa, Canada
Tel: 00 1-6 13-4563508 Fax: 001-613-4562421
Trading goods:
Cotton sports coat
Transaction method:
Cost Insurance and Freight
Payment method: sight letter of credit.
Notifying Bank: Jiangsu Branch of Bank of China.
Export port:
Shanghai
Clothing processing factory:
Wuxi season garment co., ltd
Noodles and Accessories Factory:
Wuxi Baihe textile co., ltd
Freight forwarder:
Shanghai kaitong international freight agent co., ltd
Transportation company:
China Yuanyang container transport co., ltd
Remarks:
This case involves three departments: business department, document storage and transportation department and finance department. Among them, the business department is responsible for business contact, the document storage and transportation department is responsible for shipment arrangement, document preparation and audit, and the financial department is responsible for accounts receivable and accounts payable.
This is a trade practice case between Nanjing Cisco Textile and Clothing Company and Canadian customers about women's tampons.
There are quota restrictions on textiles exported to Canada. When preparing the documents, we should pay attention to applying for the "Export License for Textiles Exported to Canada" in time, and also pay attention to preparing the "Canadian Customs Invoice" and other documents and sending them to customers for import clearance in time.
This case involves the business department, document storage and transportation department and finance department of the trading company, as well as factories and freight forwarding companies. In practical business, it includes chartering, booking shipping space, applying for inspection, applying for verification, applying for quota, etc. It is usually executed by all departments of the trading company at the same time, and there is no specific order.
From this case, students can understand the workflow of various departments of trading companies and freight forwarding companies. Have a practical understanding of students' future work in trading companies and freight forwarding companies.
I. Transaction negotiation
Nanjing Cisco Textile Clothing Co., Ltd. (hereinafter referred to as Cisco Company) was established in 1992. Approved by the Ministry of Foreign Trade and Economic Cooperation, it is a trading company engaged in the import and export business of textile and garment products. The company has a number of subordinate factories, and its products are mainly sold to Europe, the United States, Canada and Japan.
Canadian Customer Fashion Power Co., Ltd. (hereinafter referred to as F.F. Company) and Cisco have been business partners for many years. On February 2, 2000, 65438+f. f faxed an instruction for making women's cotton tops, and mailed the fabrics, color samples and a garment sample to Cisco, asking Cisco to deliver the goods before March 25, 2006, and sent the fabrics, color samples and two different types of garment samples back for confirmation.
On the morning of June 5438+February 8, 2000, Cisco immediately contacted Wuxi Lily Textile Co., Ltd. (Flour and Accessories Factory, hereinafter referred to as Lily Textile) to make quality samples and color cards according to the samples provided by F.F. Company, and then sent them to F.F. Company for confirmation through DHL.
200165438+February 12, F. F. Company received the samples sent by Cisco Company, which were qualified, and asked Cisco Company to send two more samples of different models for its confirmation. After receiving this notice, Cisco immediately contacted Wuxi Seasonal Clothing Co., Ltd. (clothing processing factory, hereinafter referred to as seasonal clothing) to make clothing samples. /kloc-On the afternoon of February, 2007, the garment processing factory sent two samples of different models to Cisco. On the same day, Cisco sent the ready-to-wear samples to F.F. for confirmation through DHL.
12 On February 22nd, F.F. Company received the garment samples sent by Cisco Company, and confirmed them as qualified, and asked Cisco Company to quote. On the same day, Cisco made an offer to F. F. based on the quotations of flour auxiliary materials factory and clothing factory and the company's profits.
After many negotiations, on February 26th, 12, both parties finally decided to close the transaction at the price of 12.80 USD per piece. F.F. Company requires Cisco to make a contract according to the quotation and fax it to countersign it, and fax the invoice for it to open a letter of credit.
After the contract is signed, both parties will revise and finally confirm the details of the clothing.
◆ Instructions
◆ Quotation
◆ Export contract
◆ Proforma invoice
Second, the implementation of the letter of credit
200 1 1 3 1, Bank of China Jiangsu Branch informed Cisco that F.F. Company had received BNP Paribas.
Bank of Montreal L/C No.6321KLOC-0/020049 (Canada).
Among them, the provisions related to the preparation of documents are as follows:
1. Issuing bank: BNP Paribas (Canada) Montreal.
2. Notifying bank: Jiangsu Branch of Bank of China.
3. Irrevocable letter of credit. : 632 1 1020049, opening date: 20065438+0 65438+1October 29th.
4. Validity and place of the letter of credit: 2001April 10, China.
5. Applicant:
Fashion power co., ltd
Page (abbreviation of page) Box 8935, New Terminal Building of Vista Alta, Ottawa, Canada
6. beneficiary:
Nanjing SICO textile clothing co., ltd
RM290 1 Huarong Building, No.85 Guanjiaqiao, Nanjing
China, 2 10005
7. Letter of credit amount: USD 32,640.00.
8. Description of goods:
Terms of sale: CIF Montreal, Canada
Sales contract no F0 1LCB05 127.
Women's cotton coat (100% cotton, 40SX20/ 140X60)
Style Number Purchase Order Number Quantity/Piece USD/Piece
46-30 1A 10337 2550 12.80
9. Partial shipment and transshipment: Partial shipment is not allowed, transshipment is allowed, and it is transported from China to Montreal Port.
10. Last delivery date: March 25th, 2006, 5438+0.
1 1. Requirements of negotiation documents:
(1) Commercial invoice signed by beneficiary's representative in sextuplicate.
(2) Four Canadian customs invoices.
(3) Three-thirds full set of original on-board clean ocean bills of lading made out to order of BNP Paribas.
(Canada) "means freight prepaid, and the notifier is the name and address of the drawer.
(4) Detailed packing list in triplicate.
(5) Copy of GSP Certificate of Origin (Form A).
(6) A copy of the export license for textiles exported to Canada.
(7) Beneficiary's certificate: It proves that the original GSP certificate of origin, the original textile export license to Canada, the copy of commercial invoice, the copy of detailed packing list and the original copy of bill of lading have been sent directly to the issuer by express delivery within 5 days after shipment, with express delivery receipt attached.
(8) Provide the fax confirmation letter from the issuer to confirm that the samples produced by the goods before shipment are approved by the issuer.
(9) The certificate printed on the carrier's head shows the carrier's name and address, ocean bill of lading number and container number, and the carrier's container does not contain any brackets or trays made of native wood or any other native wood packaging materials.
(10) One original passenger inspection certificate: four samples of different types of clothing need to be sent by DHL 15 five days before shipment, and the passenger inspection certificate will be issued by F.F. Company after passing the inspection.
(1 1) One original and one copy of the insurance policy issued by China People's Insurance Company.
12. Additional clauses:
(1) If the documents provided are inconsistent with the terms of the letter of credit, USD 55 will be deducted for each discrepancy.
(2) All settlement fees shall be paid by the beneficiary.
(3) The quantity and amount of this letter of credit are 3% less.
(4) All documents, certificates and statements must be signed and dated.
(5) The following contents are for reference only:
Please note that starting from 1999 65438+ 10, all goods shipped from China to Canada will be banned by the Canadian Customs if the packaging contains wood components. Because, native wood contains a kind of sub-governor's horned beetle (long
Horny).
(6) The Canadian government now insists that all goods going to Canada must provide all the above documents.
(7) The ocean bill of lading and commercial invoice must prove the following contents:
The container does not contain any supports or pallets made of logs or any other log packaging materials.
(8) The payee's bank account number is 0777 10328 1054.
Precautions:
The passenger inspection certificate clauses in the negotiation documents are extremely unfavorable to our company. If the customer has a good reputation, the customer inspection certificate will be issued in time after the sample inspection is qualified. However, some customers will deliberately delay the issuance of the passenger inspection certificate, resulting in our inability to submit the negotiation documents in time. Therefore, in case of this letter of credit, our company should pay special attention to sending samples in time and urge customers to issue passenger inspection certificates in time.
◆ Letter of credit notice
◆ Letter of credit
Third, export stocking.
After receiving the letter of credit, on February 1 2006, Cisco immediately signed an order contract with the contacted garment processing factory, and designated the garment factory to use the flour accessories of Lily Textile. On February 5th, the garment factory was officially put into production.
According to the provisions of the letter of credit, on March 2, Cisco sent four different types of clothing samples to F.F. for inspection. On March 6th, F.F. Company received it, passed the inspection, issued the original passenger inspection certificate, and sent it back to Cisco by DHL.
Precautions:
The issuance of quality inspection and passenger inspection certificate depends on the specific situation of customer inspection. Generally, there are two ways:
First, the customer sends staff to the factory for inspection in person, and after passing the inspection, a passenger inspection certificate will be issued on the spot, or after the staff reports the inspection results to the customer, the customer will send us the passenger inspection certificate. In this way, customers usually come to the factory for inspection 4-5 days before shipment, and the processing and packaging of the factory has basically ended. Shipment can be arranged after inspection.
Second, send the sample to the customer for inspection. After passing the inspection, the customer will issue a passenger inspection certificate and send it to us. In this way, general customers will ask us to send samples for inspection 10- 15 days before shipment.
◆ Clothing ordering contract
◆ Passenger inspection certificate
Fourth, chartering and booking shipping space.
This batch of export goods is transported by container liner, so when the L/C is implemented and the goods are stocked, Cisco immediately makes an inquiry to the freight forwarding companies in Shanghai, and finally decides to entrust Shanghai Kaitong International Freight Co., Ltd. (hereinafter referred to as Shanghai Kaitong) to book the shipping space on its behalf, so as to fulfill the delivery and presentation obligations under the contract and the L/C in time.
On March 9th, 20001year, all garments were produced and packaged, and the packing list was made by the factory and faxed to Cisco. Cisco makes warehousing notice according to the packing list submitted by the factory and the detailed description of the goods in the contract and letter of credit, and the document storage and transportation department prepares a full set of shipping documents according to the warehousing notice, factory packing list and letter of credit. Shipping documents include export goods list, export goods declaration form, commercial invoice and packing list.
The document storage and transportation department faxed the detailed list of export goods to Shanghai Kaitong to book the shipping space. After confirming the freight and expenses, it prepared a full set of customs declaration documents (detailed list of export goods, declaration power of attorney, export goods declaration form, commercial invoice, packing list, export proceeds verification form, textile export Canada license (ARATS)) and sent them to Shanghai Kaitong to notify the customs clearance of the shipment. At the same time, prepare the GSP certificate of origin to be shipped and send it to customers for import clearance.
After confirming the ship allocation and cost, Shanghai Kaitong sent a fax delivery notice to Cisco, asking Cisco to deliver the goods to the designated warehouse before noon on March 16.
Precautions:
Under FOB conditions, most transportation companies are designated by customers.
Verb (abbreviation of verb) export test
Because the cotton blouses exported by Cisco belong to the scope of goods subject to legal inspection (category list), when the goods are declared, the customs declaration form must have the inspection seal of the commodity inspection authorities before customs declaration can be made. Therefore, on March 9th, 20001year, Cisco sent commercial invoice, packing list and inspection authorization, and entrusted garment processing factory to apply for export inspection to Wuxi Commodity Inspection Bureau.
When applying for export commodity inspection, the factory must fill in the application form for export commodity inspection, and attach inspection power of attorney, export contract, copy of letter of credit, commercial invoice, packing list, box certificate and other documents.
On March 13, this batch of goods passed the inspection, and Wuxi Commodity Inspection Bureau issued a replacement certificate to the factory. On the same day, the factory will send the exchange certificate to Shanghai Kaitong International Freight Company designated by Cisco for customs declaration.
◆ Application Form for Export Commodity Inspection
◆ Check the power of attorney
◆ Export contract
◆ Letter of credit
◆ Commercial invoice
◆ Packing list
◆ Replace vouchers
VI. Application for Write-off Form
Due to Cisco's planned verification form, on March 9, 2006, at 5438+0, the witness applied for verification form in our company, with a list of exported goods attached.
Precautions:
If the verification form has been used up, you need to apply to the foreign exchange bureau for verification of export proceeds. The specific operation is as follows:
1. Before going to the foreign exchange bureau to apply for the verification form, apply to the foreign exchange bureau for the required number of verification forms online.
2. After confirming Cisco's online application for the verification form, the foreign exchange bureau will issue the verification form to the verification officer with the operator IC card and the verification form.
3. The foreign exchange bureau shall issue a verification form to Cisco based on the smaller number of verification forms applied by Cisco online and the odd number of export enterprises confirmed by the local verification system of the foreign exchange bureau.
◆ List of export goods
◆ Write-off form
Seven. Apply for quota
On March 9th, 20001year, Cisco applied for textile quota from the Foreign Economic and Trade Commission. On March 13, we got the textile export license for Canada.
Precautions:
For enterprises without quotas, they must apply for quotas before exporting. There are generally the following ways to apply for textile quotas:
1. Quotas issued by MOFTEC and local foreign trade authorities to foreign trade companies every year.
2. Foreign trade companies join the Textile Chamber of Commerce and obtain quotas through the quota bidding held by the Chamber of Commerce every year.
3. Find companies with quotas to adjust the economy: first, open adjustment organized by textile chambers of commerce, and second, non-standard resale by the people.
◆ Export license for exporting textiles to Canada
Eight, export declaration
After obtaining the Verification Form and the Textile Export License to Canada, the Documentation Department will send the Power of Attorney for Customs Declaration, the Export Goods Declaration Form, the Export Receipt Verification Form, the Commercial Invoice, the Packing List, the Export Contract and the Textile Export License to Canada by express mail on March 3, 2006.
On March 14, Shanghai Kaitong received the above documents from Cisco.
On the morning of March 15, Shanghai Kaitong received the commodity inspection certificate from the factory, and went to Shanghai Entry-Exit Inspection and Quarantine Bureau to exchange the customs clearance form for outbound goods that afternoon.
On the morning of March 16, Cisco delivered the goods to the warehouse designated by Shanghai Kaitong on time according to the delivery notice.
According to the new customs declaration requirements, the export declaration of goods must be carried out after the goods enter the port warehouse or the whole container enters the yard. Because there isn't. 17 and no 18 are Saturday and Sunday. On the afternoon of March 16, Shanghai Kaitong immediately declared to Shanghai Customs to avoid delaying the shipment date on March 20th.
Before the customs declaration, Shanghai Kaitong first went online to Shanghai Customs for filing the write-off form at the port, and truthfully declared the transaction method (CIF) to the customs, and declared the total transaction price and freight according to the transaction method. After that, the foreign exchange bureau handles the verification procedures of foreign exchange receipt according to the actual transaction mode and the total transaction price.
Fill in the "People's Republic of China (PRC) Export Goods Declaration Form" (white newspaper copy, yellow export tax rebate copy), and report to the customs with the declaration power of attorney, commercial invoice, packing list, export verification form, exit goods customs clearance form, export license for textiles exported to Canada and other documents. The customs will inspect the goods according to this customs declaration form, and return the sealed verification form and two customs declarations. After customs clearance, Shanghai Kaitong arranged to tow the container to the dock designated by the shipping company.
Precautions:
1. Write-off forms that have not been filed at the port cannot be used for export declaration, and those that have been successfully filed can be filed instead.
2. A "verification form of export proceeds" must be made at the time of customs declaration, otherwise the customs will not accept it. After the goods leave the country, the customs will stamp the check-off form with the check-off stamp or the check-off stamp, together with a white customs declaration form with the customs number and a yellow customs declaration form with the check-off stamp, and return it to the port agent Shanghai Kaitong (it usually takes about 1 month to return from Shanghai Customs). Finally, Shanghai Kaitong, the port agent, sent it to Cisco for verification in the foreign exchange management department.
3. The textile export license is the document that the competent government department approves the export of quota textiles. Its function is that the exporter applies for export declaration, and the importer applies for import license and goes through the import declaration formalities. Therefore, the textiles exported to Canada must be accompanied by a Canadian textile export license at the time of customs declaration, otherwise the customs will not accept it.
◆ power of attorney for customs declaration
◆ Export goods declaration form
◆ Export Receipt Verification Sheet
◆ Commercial invoice
◆ Packing list
◆ Export contract
◆ Export license for exporting textiles to Canada
◆ Commodity inspection and replacement
◆ Customs clearance form for outbound goods
◆ Delivery notice
Nine. export insurance
As the transaction is conducted in accordance with CIF terms, Cisco is responsible for the insurance. Therefore, on March 1 2006, Cisco Company insured the insurance company according to the agreed insurance risks and insurance amount.
When applying for insurance, you should fill in the application form, pay the insurance premium (insurance premium = insurance amount × insurance rate), and attach a commercial invoice so that the insurance company can issue an insurance policy.
Precautions:
In actual business, some insurance companies that have long-term cooperation with foreign trade companies sometimes only need foreign trade companies to provide commercial invoices, and even do not need to fill out insurance policies, and directly issue insurance policies based on commercial invoices.
◆ Application Form for Export Goods Transportation Insurance
◆ Commercial invoice
◆ Cargo transportation insurance policy
X. shipment and shipment
On March 2, 2006 1, 65438+2, and May 438, 2006, Shanghai Kaitong made container consignment notes according to the detailed list of export goods provided by Cisco, which served as the basis for foreign shipping agencies to book and load shipping space from shipping companies. Consignment bill in duplicate, used for shipper's booking, shipping agent's booking, freight notice, loading list, application for payment of port charges for export goods, dock receipt, shipping agent's booking, stowage receipt and copy of dock receipt (copy of the first mate). Among them, the more important document is: shipping.
Copy of order form (S/O) and dock receipt (mate's receipt; M/R).
On March 19, before the goods left Hong Kong, Shanghai Kaitong faxed the ocean bill of lading to Cisco for confirmation.
On March 20th, Cisco faxed the shipping notice to F.F. Company after confirming that the goods left the port safely.
On March 22nd, Cisco sent the copy of ocean bill of lading, original Canadian textile export license, commercial invoice, packing list, Canadian customs invoice and GSP certificate of origin to F.F. Company through DHL for import clearance, and kept the receipt of DHL to prepare negotiation documents.
Precautions:
In the future, the corresponding columns on the bill of lading issued by the shipping company will also be filled in with reference to the writing of the power of attorney for booking space. Therefore, the three columns of shipper, consignee and notifier should be filled in strictly in accordance with the corresponding provisions of the bill of lading clause of the letter of credit.
◆ List of export goods
◆ Load list
◆ Copy of dock receipt
◆ Delivery notice
◆ Ocean bill of lading
◆ Export License for Exporting and Adding Textiles (Original)
◆ Commercial invoice
◆ Packing list
◆ Canadian customs invoice
◆ GSP certificate of origin
◆ DHL receipt
XI。 Preparation of settlement documents
While handling the shipment of goods, Cisco also began to make negotiation documents. On March 20th, 20001,Shanghai Kaitong International Freight Forwarding Co., Ltd. issued the bill of lading COS63 14623 142 on behalf of COSCO Container Transportation Co., Ltd., a subsidiary of China Ocean Shipping Corporation. According to the provisions of the letter of credit, Cisco prepared a set of negotiation documents (3/3 original bill of lading, commercial invoice, packing list, GSP certificate of origin, beneficiary certificate, passenger inspection certificate and cargo transportation insurance policy), and submitted them to the negotiating bank-Bank of China Jiangsu Branch for negotiation on April 2.
◆ Ocean Bill of Lading (3/3)
◆ Commercial invoice
◆ Packing list
◆ GSP certificate of origin
◆ Beneficial certificate
◆ Passenger inspection certificate
◆ Cargo transportation insurance policy
Twelve. Financial payment
On March 22nd, the financial personnel of Cisco Company received the invoice of sea freight and port miscellaneous charges from Shanghai Kaitong.
On March 27th, I received the VAT invoice and the special payment for export from the garment factory.
After the negotiation documents were presented, on March 30, the financial personnel paid the payment to the garment factory, settled the sea freight and port miscellaneous fees with Shanghai Kaitong, and urged Shanghai Kaitong to return the verification documents.
◆ Shipping invoice
◆ Miscellaneous invoices in Hong Kong
◆ VAT invoice
◆ Special Payment Letter for Export
Thirteen. Verification of foreign exchange income
On April 20th, Cisco received the export verification form and customs declaration form returned by Shanghai Customs from Shanghai Kaitong. On the same day, the verification officer submitted the verification form to the foreign exchange bureau online, and carefully checked the electronic ledger data of the verification form and customs declaration form when submitting the form online.
On April 23rd, 20001year, Cisco Company received the bank remittance receipt, and the issuing bank has paid the full amount. At this point, the transaction has received foreign exchange safely.
After the online delivery is successful, on April 24th, the verification clerk holds a paper receipt memo (that is, the special seal for verification of export proceeds, which is stamped by the bank) and an export receipt verification memo.
(sealed by the export customs in triplicate) and customs declaration form.
(White newspaper, stamped by the customs), commercial invoice and self-made verification form (kept by the foreign exchange bureau) shall be submitted to the foreign exchange bureau for verification. After the verification is completed, the foreign exchange bureau will return the verification form (export tax refund form) stamped with the "verification seal" to Cisco on the spot.
After the verification is completed, the inspectors will transfer the above documents to the financial and tax personnel for tax refund.
◆ Export Receipt Verification Sheet
◆ Customs declaration form
◆ Receipt memorandum
◆ Commercial invoice
◆ Registration form of verification form submitted for review
Fourteen export rebate
On April 25th, 20001year, Cisco financial and tax personnel sorted out the VAT invoices that the company needed to be certified and reported them to the IRS for invoice certification. On the same day, I got the IRS certification result notice and certification list.
On April 26th, the financial and tax officials collected all the documents needed for tax refund and bound them into a book. Among them, the verification form (special copy for export tax refund returned by the foreign tube), customs declaration form (yellow copy for export tax refund) and commercial invoice are one volume, while the value-added tax invoice (deduction copy), special payment book for export, notice of certification result and certification list are one volume), and the purchase details and tax refund declaration details are entered one by one in the tax refund declaration software. After the entry is completed, the forms and floppy disks needed by the tax refund office will be printed after the audit, and together with the "Approval Form for Tax Refund Summary of Export Goods of Foreign Trade Enterprises", they will be stamped with the audit seal and sent to the audit office of the Foreign Economic and Trade Commission.
On May 7th, 20001year, the financial and tax personnel sent the above information to State Taxation Administration of The People's Republic of China Inspection Department for review. I received a notice from the IRS on May 28th, and the information declared on May 7th has been passed. On May 29th, the financial personnel went to the bank to inquire and found that the declared tax refund amount had all been returned.
At this point, the business was successfully completed.
◆ Notification of certification result
◆ Certification list
◆ Write-off form
◆ Customs declaration form (tax refund form)
◆ Commercial invoice
◆ VAT invoice (deduction)
◆ Special Payment Letter for Export
◆ Summary declaration and approval form for tax refund of export goods of foreign trade enterprises