Article 9 Official documents of administrative organs mainly include: (1) Orders (orders) are applicable to the promulgation of administrative regulations and rules in accordance with relevant laws; Announcing the implementation of major administrative compulsory measures; Reward relevant units and personnel. (2) Decisions are applicable to making arrangements for important matters or major actions, rewarding and punishing relevant units and personnel, and changing or revoking inappropriate decisions made by subordinate organs. (three) the announcement is applicable to the announcement of major issues or legal issues at home and abroad. (four) the announcement is applicable to the announcement of matters that should be observed or known by all relevant parties in society. (5) This circular applies to the examination and approval and forwarding of official documents of subordinate organs, the forwarding of official documents of superior organs and non-subordinate organs, the communication of matters that need to be handled by subordinate organs, the communication of matters that relevant units need to know or implement, and the appointment and removal of personnel. (six) notification is applicable to commend advanced, criticize mistakes and convey important spirit or situation. (seven) the motion is applicable to the motion submitted by the people's governments at all levels to the people's congress at the same level or the Standing Committee of the people's Congress for consideration in accordance with legal procedures. (eight) the report is suitable for reporting the work to the higher authorities, reflecting the situation and answering the inquiries of the higher authorities. (9) Asking for instructions applies to asking for instructions and approval from higher authorities. (ten) the reply is applicable to the reply to the request of the lower authorities. (eleven) opinions are applicable to put forward opinions and solutions on important issues. (twelve) the letter is applicable to the consultation between organs without affiliation, asking and answering questions, requesting approval and answering examination and approval matters. (thirteen) the minutes of the meeting are suitable for recording and conveying the meeting and the agreed matters.

Edit the file format of Chapter III of this paragraph.

Article 10

Official documents generally consist of classification and duration, urgency, issuing authority logo, document number, issuer, title, main sending authority, text, attachment description, written date, seal, notes, attachments, subject words, cc authority, issuing authority and issuing date. (1) Official documents involving state secrets shall be marked with the classification and duration of confidentiality, among which "top secret" and "confidential" official documents shall also be marked with the number of copies. (2) Emergency official documents shall be marked as "extremely urgent" and "extremely urgent" respectively according to the urgency. Among them, telegrams should be marked with "special", "extremely urgent", "urgent" and "ordinary urgent" respectively. (3) The full name or standardized abbreviation of the issuing authority shall be used for the identification of the issuing authority; Joint writing, the organizer ranks first. (four) the document number should include the agency, year and serial number. Joint writing, only indicate the number of the organizer. (5) The names of the issuer and countersigner shall be indicated in the above terms. Among them, the "request" should indicate the name and telephone number of the contact person in the note. (six) the title of the official document shall accurately and briefly summarize the main contents of the official document and indicate the type of the official document, and generally indicate the issuing authority. Except for the names of laws and regulations and the titles of books, official document titles generally do not use punctuation marks. (seven) the main sending organ refers to the main accepting organ of official documents, and shall use the full name or standardized abbreviation or common name. (eight) if there are attachments to the official document, the order and name of the attachments shall be indicated. (nine) in addition to the "meeting minutes" and telegrams, other official documents shall be stamped with official seals. The official documents submitted jointly shall be stamped with the seal of the host organ; The official documents jointly issued shall be stamped with the seal of the issuing authority. (ten) the written date shall be based on the date issued by the person in charge, and the joint writing shall be based on the date issued by the person in charge of the final issuing organ. Telegrams are based on the date of dispatch. (eleven) official documents such as notes (other matters that need to be explained) should be marked with brackets. (twelve) official documents shall be marked with subject words. The above words should be marked with subject words according to the requirements of superiors. (13) the cc organ refers to other organs that need to execute or know the official documents except the main sending organ, and should use the full name or standardized abbreviation or common name. (fourteen) the text is written horizontally and vertically from left to right. In ethnic autonomous areas, Chinese characters and common minority languages can be used at the same time (written and typeset according to their habits).

Article 11

The identification rules of each component in the official document shall be implemented with reference to the national standard "Official Document Format of State Administrative Organs".

Article 12

The official document paper generally adopts the international standard a4 (2 10mm×297mm) and is bound on the left side. The size of official document paper should be determined according to actual needs.

Edit the writing rules in Chapter 4 of this paragraph.

Thirteenth writing should be really necessary and pay attention to practicality. Fourteenth the relationship between the text is determined according to the affiliation and the scope of authority, and it is generally not allowed to ask for instructions and report. Fifteenth government departments can write with each other and with the relevant business departments of the government at the next lower level according to the authority of their own departments; Except for discussing work, asking and answering questions and examining and approving matters in the form of letters, it is generally not allowed to formally write to the government at the next lower level. In addition to the general office (room), the internal organs of the department shall not formally write to the outside world. Sixteenth governments at the same level, government departments at the same level, government departments at higher levels and governments at lower levels may jointly write; The government and the party committees and military organs at the same level can jointly write; Government departments and corresponding party organizations and military organs can jointly write articles; Government departments and people's organizations at the same level and institutions with administrative functions can also work together. Seventeenth matters within the purview of the department shall be written by the department itself or jointly. The articles of association shall specify the sponsoring department. Matters that must be approved by the government, with the consent of the government, can also be written by the department, which should indicate the consent of the government. Eighteenth specific issues within the scope of responsibility of the competent department shall be directly submitted to the competent department for handling. Nineteenth departments shall not work alone on related issues without consensus. If writing without authorization, the higher authorities shall order it to be corrected or revoked. Twentieth important documents sent to the lower authorities or the system should be copied to the directly higher authorities at the same time. Article 21 "Request" should be the same thing; Generally, only one main sending organ is written, and if it needs to be sent to other organs at the same time, it shall be copied, but it shall not be copied to its subordinate organs. "Report" shall not be accompanied by notes. Twenty-second in addition to matters directly assigned by the person in charge of the higher authorities, it is not allowed to submit "instructions", "opinions" and "reports" to the person in charge of the higher authorities in the name of this organ. Twenty-third under the dual leadership of the organ to the higher authorities, it shall designate the main sending organ and the cc organ. When the superior organ writes to the subordinate organ under the dual leadership, it shall send a copy to another superior organ when necessary.

Edit the fifth chapter of this paragraph to post.

Twenty-fourth document processing refers to the process of issuing official documents in the name of the organ, including drafting, examination, issuance, examination, printing, registration and distribution. Article 25 The drafting of official documents shall be as follows: (1) Conforming to laws, regulations and other relevant provisions of the state. If new policies and regulations are proposed, they should be practical and explained. (two) the situation is true, the point of view is clear, the expression is accurate, the structure is rigorous, the organization is clear, the words are standardized, the punctuation is correct, and the length is short. (three) the language of official documents should be determined according to the purpose of writing, the authority of the issuing organ and the relationship with the main sending organ. (four) the preparation of emergency documents, should reflect the reasons for the emergency, and determine the degree of urgency according to actual needs. (five) whether the name, place name, figures and quotations are accurate. When quoting official documents, the title should be quoted first, and then the document number should be triggered. When quoting a foreign language, you should indicate the Chinese meaning. The date should indicate the specific year, month and day. (6) Structural hierarchy ordinal number: the first layer is "I", the second layer is "(I)", and the third layer is "1." And the fourth layer is "(1)". (7) National legal units of measurement should be used. (eight) the use of non-standard abbreviations, should first use the full name and indicate the abbreviation. When using the foreign name or abbreviation of an international organization, the accurate Chinese translation should be indicated when it first appears. (9) Figures in official documents shall use Arabic numerals except the date of writing, ordinal numbers of some structural levels and figures used as morphemes in words, phrases, idioms, abbreviations and rhetorical statements. Twenty-sixth proposed official documents, involving matters within the purview of other departments, the host department should take the initiative to negotiate with relevant departments, and reach an agreement before writing; If there are differences, the main person in charge of the sponsoring department should come forward to coordinate. If no agreement can be reached, the sponsoring department may list the reasons of all parties, put forward constructive opinions, and report to the higher authorities for coordination or ruling after countersigning with the relevant departments. Twenty-seventh documents sent to the person in charge before issuing, should be approved by the general office (room). The focus of the audit is: whether it is really necessary to write, whether the writing method is appropriate, whether it meets the relevant requirements of the writing rules and the proposed writing, and whether the official document format meets the provisions of these measures. Twenty-eighth issued in the name of the agency, issued by the principal responsible person or the person in charge of the work; The following or parallel texts published in the name of this organ shall be issued by the principal responsible person or other responsible persons authorized by the principal responsible person. Twenty-ninth before the official document is officially printed, the secretarial department shall conduct a review, focusing on whether the approval and issuance procedures are complete, whether the attachment materials are complete, and whether the format is unified and standardized. If the manuscript needs to be substantially revised after examination, it shall be reviewed in accordance with the procedures.

Ask for a model essay

(Applied Writing, No.4, 2007)

original text

Request for instructions from Xx County Post Office on adding Zhongxing Street Post Office

X county youzi [2002] No.7

×× Provincial Postal Administration:

In order to rationally organize outlets and expand postal services, our bureau plans to set up a postal business office in Zhongxing Street.

Zhongxing Street is located in the western suburbs of our county, where there are many offices, factories and schools, and it is a densely populated area for units and residents. However, it is about two kilometers away from the county bureau, which is inconvenient for users, users and postal services.

In order to alleviate the local postal difficulties, our bureau has regularly organized mobile service groups to serve there in recent years, but because there is no fixed office building, production and life are inconvenient. And since 200 1 year, the relevant departments of the province declared our county as an open tourist area, the local postal business has surged, and the way of mobile service group has been far from meeting the needs.

Therefore, please approve the establishment of Zhongxing Street Post Office. ?

Attachment: 1 Location map of Zhongxing Street

2. Plan of the proposed office building

March 2002 10 (seal)

This official document of grass-roots units (hereinafter referred to as "sample text") is a convincing masterpiece of asking for instructions with rigorous and orderly content and concise and fluent language.

Asking for instructions, "applicable to asking for instructions and approval from higher authorities" (the State Council "Measures for Handling Official Documents of State Administrative Organs", hereinafter referred to as the "Measures"). We can say that the basic purpose of the issuing authority is to persuade the superior to get approval for any approval request. On the basis of seeking truth from facts, the drafters of instructions should pay special attention to the organization of expression, so that the contents of official documents can reflect the persuasion that is hard to refuse. This example actually does this.

The example begins with the purpose (reasonably organizing outlets and expanding postal business) and the idea (setting up a postal business office in Zhongxing Street). It is a long single sentence with an independent paragraph, which is very eye-catching and direct. This writing is often used to ask for approval.

The reason why the example is convincing is that it tells several reasons in a rigorous and orderly manner:

The first is the natural situation of Zhongxing Street: the units and residents are dense, the location is remote, and it is inconvenient to use mail. Secondly, it is the specific difficulty of adopting Sichuan Mobile Service Group: "Without a fixed office space, production and life are inconvenient." This reason is actually just a transition. As far as it is concerned, it cannot constitute absolute support for the request. Highlighting the initiative of postal service should be its main purpose. Thirdly, "the mobile service group model is far from meeting the demand". This third reason completely excludes the feasibility of continuing mobile services, so it is a very weighty reason. The expression of this reason makes the whole request full of irresistible persuasiveness. At this point, the request for "please approve the establishment of Zhongxing Street Post Office" can be described as natural and logical. After receiving the request, the superior quickly issued the instruction of "agreeing to add Zhongxing Street Post Office" and asked "to submit the design drawings of the office building for approval".

It should be said that the successful operation of this request is inseparable from the actual situation, and the strict organization of its expression has also played an important role.

From the arrangement of the content of asking for instructions, this example also fully embodies the concept of standardization and rigor. In fact, the requirement to set up a postal business office is to allocate capital construction funds, but this content is not mentioned in the article, which should be to avoid "one article and two things", because the "Measures" clearly stipulates that "asking for instructions" is one. If the funding request is made after the "additional" request, although the two are closely related, it is still suspected of "one article and two things". It is really worth learning and learning to conceive the contents of official documents in such a standardized and rigorous way.

Author: Jilin Telecom Training Center

Editor in charge: Zhang?

(Applied Writing, No.4, 2007)

Others can be searched online.