First, the basic tasks of warehouse management

1. Under the leadership of the production manager, be responsible for the storage, acceptance, warehousing and delivery of warehouse materials.

2. Put forward warehouse management, operation, maintenance and renovation plans and expenditure budget plans, and implement them after approval.

3. Work closely with the workshop and the buyer, do a good job in scheduling production materials, earnestly perform the logistics function of material storage and distribution, and timely feed back to the production department the abnormal situations such as shortage of production materials or excessive purchase.

4. Strictly implement the company's warehouse storage system to prevent errors in sending and receiving goods.

5. Warehousing should be recorded in time, and unqualified procedures are not allowed to be put into storage; When leaving the warehouse, the goods will not be delivered if the procedures are incomplete, and special circumstances must be signed and approved by the relevant leaders.

6. Responsible for the regular inventory cleaning of warehouse materials, so as to ensure that the accounts are consistent with the contents, and assist the material supervisor to do a good job in inventory, inventory loss handling and reconciliation.

7. Be responsible for public security, anti-theft and fire fighting in the warehouse area, report hidden dangers of accidents in time, and handle accidents in time.

8. Scientifically and reasonably arrange the storage order of materials in the warehouse, and stack them in different regions according to the convenience of material types, specifications and grades, and manage them by regions, classifications and numbers.

9. Materials shall be clearly marked, and card storage records shall be continuous and clear.

10. Be responsible for the collection, sorting and filing of books such as raw materials, inbound and outbound documents, acceptance certificates, etc. in warehouse management, prepare relevant statistical reports in time, and conduct computer management of the warehouse.

1 1. Never leave one job unfinished and then move on to the next. If a job needs time to be completed, keep a good record of the work, and continue to complete the previous job after the next job is completed.

12. Pay attention to the company's interests, take good care of the company's property, and don't steal from the inside.

Second, the receiving and acceptance

13. Matters needing attention in material acceptance:

1) Orders (purchase orders and production orders) need to be checked when goods are put into storage. Only when the material number, name, specification, model and quantity of the goods to be put into storage are consistent with the order, can the warehousing procedures be handled.

(1) Receiving goods without purchase orders is prohibited; Due to special circumstances such as production emergency and personnel going out, it is necessary to consult the superior and obtain authorization, but the order management department must supplement the purchase order within one working day;

(2) It is forbidden to receive goods in excess of the order. A small amount of goods received beyond the order due to reasonable wear and tear, picking, poor measurement or minimum purchase quantity should be within a reasonable range to avoid unnecessary waste.

2) Goods entering the warehouse must be accurately measured and counted by appropriate methods. For receiving goods in large quantities, a certain proportion can be used for unpacking and spot checking. If the actual quantity is found to be less than the marked quantity during the spot check, the goods will be received according to the minimum spot check quantity.

3) When goods are put into storage, quality inspection procedures are required, including:

(1) The purchased and outsourced stones/products must fill in the warehousing acceptance form, and the formal warehousing can only be completed after passing the inspection and being signed by the responsible persons of both parties; The delivery voucher or temporary receipt voucher provided by other suppliers can only be signed by the warehouse keeper to temporarily receive the quantity, and the official seal of the company is not allowed.

(2) In particular, the quantity of unqualified materials shall be determined with the supplier, and it shall be indicated in the receipt.

(3) Non-conforming products and materials processed in the workshop should be stored separately in special defect areas, and clearly marked. It is forbidden to mix with normal materials and products.

(4) After daily completion, statistics and records of nonconforming products are needed to provide accurate data of material loss. (It can also be calculated by the difference between daily picking and finished product production. )

4) Stored materials and products must be packaged (or loaded) in an appropriate and standardized way. The package is clearly marked, which is consistent with the actually loaded goods. The loading quantity in the same package is uniform, and only one mantissa is allowed in the same batch of goods.

Third, the goods are out of the warehouse.

14. Material delivery shall be carried out according to procedures. The procedures are as follows: prepare the register and key before delivery, review the delivery voucher (whether it is related to the responsible person and his receiving list), prepare materials, check, hand in and clean up. The requirements are:' first in, first out, innovation through innovation' and' first out near maturity', timely and accurate, strictly controlled, and carefully handed in.

15. When the goods are delivered out of the warehouse, the delivery person/delivery person shall sign the delivery document for confirmation.

16. The workshop picking must be the designated personnel of the workshop; If the company delivers goods, the consignor/consignee must be the person designated by the business department; When a foreign unit picks up the goods by itself, it must check the identity and authorization of the picker.

17. The goods receipt or receipt stamped with the official seal of the receiving unit and signed by the receiving agent must be obtained at the first time.

18. Normal production and finished product delivery must be qualified materials.

19. Sales and delivery documents can only be issued after being audited by the financial department.

20. It is strictly prohibited to leave the warehouse or borrow items from the warehouse without authorization. If it is really necessary to borrow it, it must be approved by the general manager or his authorized personnel and the return date must be agreed (generally not more than three working days).

Fourth, goods stacking and warehouse management

2 1. Tools collected in the warehouse shall be registered, returned and registered in time after use. Tools commonly used in the production workshop should be properly kept to avoid loss. Workshop leaders have the responsibility and obligation to manage.

22. The damaged tools shall be reported to the warehouse keeper, and the damage list shall be filled in, indicating the cause of the damage, and the responsibilities shall be clearly defined for handling.

23. All items in the production workshop should be placed according to the divided area, and there should be no inconsistent parts in the area. Waste products should be cleaned up in time to keep the workshop clean.

24. Materials of the same kind, the same location and similar nature are put together, and materials that frequently enter and leave the warehouse are placed according to weight and frequency of use. (Note: Material stacking requirements: reasonable, convenient, first in, first out, firm and not crooked, quantitative, with neat outward signs, economical and practical, which is convenient for receiving, sending and checking intermediate heavy objects, light objects and small pieces) Do not mix piles, and keep the warehouse clean and tidy.

25. Document management:

1) Daily warehousing, warehousing and other documents should be placed in an orderly manner according to the document category and processing status;

2) Documents that need to be delivered to other departments and personnel shall be delivered in time according to the specified time and processed on the same day, and documents are not allowed to be released at will;

3) Once a month, the documents shall be classified and bound in an orderly manner, marked on the cover and spine of the documents, and stored in the corresponding boxes and cabinets in an orderly manner according to the classification and time, and the contents shall be marked on the surfaces of the boxes and cabinets.

Verb (abbreviation of verb) security protection

26. Be responsible for adjusting the storage environment of materials to the best condition, always pay attention to factors such as temperature, humidity, ventilation, rodent damage, insect pests and corrosion, and take corresponding measures.

Six, inventory and reconciliation

27. The warehouse needs to set the counting frequency according to the importance and value of the managed items, and conduct cycle counting.

Seven, dull, defective products processing

28. The warehouse should always pay attention to dull and defective materials and products, and make records every day, at least once a month.

29. Dull, defective products or materials caused by major quality accidents or operational errors shall be reported and handled at any time.

30. Follow up the reported dull and defective products in a timely and continuous manner until they are treated by the competent manager.

Eight. Communication, coordination and service

3 1. Warehouse keepers must have a good sense of service, maintain a good service attitude, put customers first and put production first. When customers violate the rules or make unreasonable demands, they should be modest, convince others and act in strict accordance with the company's regulations.

Nine. Personnel changes and handover

32. When the warehouse management personnel change, they must go through the handover procedures. The handover matters and related documents shall be listed, with information, signed by both parties and witnessed by leaders.

33. Matters to be transferred include:

1) managed goods;

2) Documents, account books (if necessary) and the documents and files under their management;

3) Equipment, facilities, tools and stationery under management;

4) Go through the resignation formalities.

34. Complete other tasks temporarily assigned by company leaders.

X. others

35. With the development of the company, if there are any matters not covered in this system or some terms do not meet the needs of the work, all departments can put forward amendments, which will be studied by the general manager's office and submitted to the general manager for approval.

36. The right to interpret these provisions belongs to the general manager's office.

These Provisions shall come into force as of the date of promulgation.

The process of warehouse management

A, warehouse daily management

1. The warehouse keeper must reasonably set up detailed account books and ledgers for various materials and products. The raw material warehouse must establish corresponding ledgers and cards according to the actual situation and the nature, use and types of various raw materials; Semi-finished products and finished products shall be provided with subsidiary ledgers and cards according to types and specifications; The account books and numbers established by the financial department and the warehouse must be unified and consistent with each other. Qualified products, expired products, invalid products and waste materials should be reflected in separate accounts.

2. The daily operation must be carried out in strict accordance with the process of warehouse management, and the warehouse keeper must register the business that happened on that day one by one in time to ensure the correctness of material in and out and balance data. Register the account number in time to ensure that the accounts are consistent.

3. Do a good job of daily verification of various materials and products. The warehouse keeper must regularly check and count all kinds of inventory materials to ensure that the accounts, materials and cards are consistent.

4. The production workshop must reasonably determine the purchase quantity according to the production plan and warehouse inventory, and strictly control the inventory of various materials;

Second, the warehouse management

1. When materials are put into storage, the warehouse administrator must go through the warehousing formalities with the delivery note; Refuse unqualified materials to be put into storage, and put an end to the phenomenon that invoices are invisible or put into storage immediately after leaving the warehouse.

2. When warehousing, the warehouse administrator must check the quantity, specifications, models and other items of materials. If the quantity, quality and certificates of materials are found to be incomplete, the warehousing formalities shall not be handled. All materials that have not gone through the warehousing formalities are placed in the waiting area as materials to be inspected, and all materials that fail to pass the inspection are returned to the temporary storage area. At the same time, the handling personnel must be notified to deal with them in a short time.

3. The material receipt must be filled in correctly and completely, and the name of the supplier should be filled in the full name and consistent with the delivery note. The material receipt must be signed by the warehouse keeper and the handler. The total warehousing amount of each batch of materials must be consistent with the amount on the invoice.

Third, the outbound management

1. In principle, the distribution of various materials adopts the first-in first-out method. Materials (including raw materials and semi-finished products) must go through the formalities when leaving the warehouse, and the quota is taken. The consignee and warehouse keeper should check the name, specification, quantity and quality of the goods before delivery. The warehouse keeper shall issue a requisition form, which shall be signed by the requisitioner and registered in the card.

2. The finished products must be issued by the sales department with the sales outbound order, and the warehouse management personnel will jointly deliver the goods with the outbound order stamped with the financial delivery stamp and signed by the head of the sales department, and register.

3. Before the end of the month, the warehouse keeper should do a good job of connecting the materials in and out of the workshop and relevant departments, and the calculation caliber of all relevant departments should be consistent to ensure the correctness of cost accounting.

4. If problems and errors are found in the inventory, find the reasons in time and deal with them accordingly. In case of shortage and scrapping, it must be handled after approval by the leader according to the approval procedure, otherwise it is not allowed to adjust itself. Any shortage of materials or quality problems should be reported in writing in time.

Four, workshop and tool management

1. Tools collected in the warehouse shall be registered, returned and registered in time after use.

2. All articles in the production workshop should be placed in the divided area, and there should be no inconsistent parts in the area. Waste products should be cleaned up in time to keep the workshop clean.

Marketing department business process

1. The marketing department inputs the sales order faxed by the customer into the computer, which is reviewed by the marketing director. Query the current warehouse inventory. If you need to place an order with the manufacturer, please export the sales order as a purchase order and check it. If there are goods in the warehouse, there is no need to place an order with the manufacturer. The sales order will be sent to the warehouse, and the warehouse will pick up the goods and pack them.

2. After receiving the unaudited sales order from the warehouse, the marketing director will confirm the customer's payment balance. If the customer has enough payment balance, review the sales order; If the customer's payment balance is insufficient, please wait for the customer's payment to arrive before reviewing the sales order.

3. The audited sales form shall be printed in triplicate and signed and sealed. The first copy of the stub is kept by yourself, the second copy is submitted to the finance department, and the third copy is submitted to the customer.

Warehouse inventory process

The process of inventory warehouse management is stipulated to be carried out once a month, and the time is the last 2 days of the month. Personnel involved in the inventory work must be serious and responsible, and the weight and unit of goods must be standardized and unified; The name, article number and specifications must be clear.

The latest warehouse management process

1. Stored goods should be managed by location, which is similar to the design of commodity configuration diagram, that is, different goods should be stored and put on shelves according to the principle of classification and partition management. The warehouse should be divided into at least three areas: first, a large number of storage areas, that is, in the form of whole boxes or pallets; Second, a small amount of storage area, that is, the disassembled goods are placed on the display shelf; The third is the return area, that is, putting the goods to be returned on special shelves.

2. Goods storage shelves should provide inventory cards, and the principle of first-in first-out should be paid attention to in and out of goods. You can also use color management methods, such as using different color labels every week or month to clearly identify the date of purchase.

3. Warehouse management personnel should communicate with ordering personnel in time to facilitate the storage of goods. In addition, it is necessary to promptly put forward the early warning notice of insufficient inventory to prevent shortage.

4. In principle, the warehousing and storage of goods should be kept on demand and taken on demand, but considering efficiency and safety, it is necessary to formulate operation time regulations.

5. Goods should be registered in and out of the warehouse, so as to clarify the responsibility of storage. 6. The warehouse should pay attention to the access control management, and it is not allowed to enter casually.