File collection, organization, storage, appraisal, statistics and provide access to the activities. The content of the file includes: file collection, file organization, file entry, file digitization, file system, file software customization, file value appraisal, file storage, file cataloguing and file retrieval, file statistics, file editing and research (see archival documentation compilation), file provision of use, file destruction.

The division of these tasks is only relatively stable rather than absolute, there are also divided into 8 links, there are also divided into the basic work and utilization of the work of the two major parts. As the modern records management work has become a complex system, so there is also a multi-level division of the method. The first level is divided into archives entity management and archives information development of two subsystems, the subsystems are divided into a number of levels under the small system.

Archives entity management, collection, organization, appraisal, storage, statistics and other aspects of the work; archives information development and information processing and information output are divided into two parts, information processing by the preparation of directories, editing the literature compilation and the preparation of reference materials, the information output from the provision of reading, copying, consulting, correspondence, borrowing, as well as publishing, exhibitions and other service activities constitute.